Secretary to Medical Director

We are recruiting a Part-Time Secretary to Medical Director

The Full-Time Secretary will play a key role in providing comprehensive administrative support to the Medical Director. This position demands strong organizational skills, effective communication, the ability to manage a wide range of tasks, including social media oversight and presentation preparations, and proficiency in multiple languages, including fluent Hebrew and English. Additional language skills are considered a significant benefit.

Responsibilities:

Administrative Support:

  - Manage the Medical Director's calendar, schedule appointments, and coordinate travel arrangements.

  - Handle incoming calls, emails, and correspondence on behalf of the Medical Director.

  - Draft and proofread documents, reports, and other written materials as required.

Social Media Oversight:

  - Curate and post content on the Medical Director's social media profiles.

  - Monitor social media platforms for relevant industry updates and trends.

  - Collaborate with the marketing team to ensure a cohesive online presence.

Presentation Preparations:

  - Assist in creating, formatting, and proofreading presentations for various purposes.

  - Gather and organize data, statistics, and information to support presentation materials.

  - Coordinate with the Medical Director to ensure alignment with presentation goals.

Communication Management:

  - Serve as a primary point of contact for the Medical Director, handling communication with internal and external stakeholders.

  - Facilitate effective communication between the Medical Director and other team members.

  - Uphold confidentiality and discretion in managing sensitive information.

Research Assistance:

  - Conduct research on medical topics, industry developments, and emerging trends.

  - Summarize research findings and present relevant information to support decision-making.

Meeting Coordination:

  - Schedule, organize, and coordinate meetings, ensuring all necessary materials are prepared in advance.

  - Record and distribute meeting minutes, following up on action items.

Qualifications:

- Proven experience as a secretary, executive assistant, or in a similar administrative role.

- Strong organizational and multitasking abilities.

- Excellent written and verbal communication skills in both Hebrew and English.

- Proficient in Microsoft Office Suite and presentation software.

- Familiarity with social media platforms and content management.

- Additional language skills are a significant benefit.

- Knowledge of medical terminology and the healthcare industry is advantageous.

- Ability to maintain confidentiality and handle sensitive information with discretion.

Working Hours:

This is a part-time position with standard working hours, approx.. 35 hours per week. Some flexibility may be required to accommodate occasional events.

Office located in Jerusalem.

Interested candidates should submit a comprehensive resume, a detailed cover letter, and any relevant work samples to [email protected] .