Project management officer

TITLE: Project management officer

TYPE: Full-time, 5 months (extendable pending funding)

DEPARTMENT: HIAS Israel

DIVISION: Local

HIRING MANAGER: Response Director, HIAS Israel

DIRECT REPORT: Advocacy & Partnerships Specialist

LOCATION: Tel Aviv-Israel

Position Summary

HIAS Israel seeks a Project Management Officer (PMO) to support programs and operational needs in HIAS' Israel Emergency response. The program management officer will play a key role in supporting HIAS' emergency programs and strategic partnerships with local organizations in Israel. The PMO is responsible for proper project cycle management, development of relations with stakeholders to ensure proposal development, project implementation, monitoring, reporting, , cross-divisional collaboration, and advocacy, . The PMO coordinates with local partners to ensure that compliances are alignment with HIAS’ policies and peforms related administrative duties. The PMO works closely with other International Programs staff, including technical teams such as Monitoring, Evaluation, Accountability, and Learning (MEAL), Cash advisors, MHPSS, Protection, and Resource Development to ensure proper development and adjustment of technical tools and processes for the Emergency Response and its partners. The successful candidate has a demonstrated ability to coordinate between country programs and headquarters, as well as a keen understanding of field-based challenges and opportunities in emergency settings.

Essential Functions

• oversees progress of emergency response projects and activities toward the achievement of key objectives and deliverables through regular communication with key country office staff and HQ.
• Supports the Emergency Response in Israel to address gaps in emergency program progress and operational challenges with country staff and HQ colleagues.
• Represents HIAS at external partner and/or coordination meetings related to emergency response, as needed.
• Assist managing partnership vetting, legal agreements, capacity assessment, capacity building, and compliance.
• Ensure that HIAS and partner activities are carried out in compliance with HIAS/donor regulations and requirements.
• Ensure that relevant compliance violations are documented, actioned, and resolved.
• Conducts monitoring exercises and evaluates the overall performance of emergency response operations in Israel.
• Drafts monitoring reports for distribution to HQ staff and country staff and schedules meetings to discuss key achievements and deliverables in the context of emergency response.
• Supports the sharing of insights and experiences from field staff and leadership across the International Programs (IP) department, the wider organization, and to external audiences in the context of emergency response.
• Collaborates with the Institutional Development team, technical teams, and other field-based colleagues to support proposal and budget development for emergency response funding opportunities focused on activities in Israel.
• Reviews and contributes to monthly and quarterly emergency response program reports and other documents in Hebrew and English for funders, HIAS staff, and the Board of Directors on HIAS' emergency response operations in Israel.
• Performs other duties as assigned.
  
  

Qualifications & Requirements

• Excellent communication, with outstanding writing, editing and proofreading skills.
• Strong organizational skills, attention to detail, and presentation and relationship-building skills.
• Ability to work in a team and independently, take initiative, prioritize competing tasks and meet deadlines in a fast-paced environment.
• Fluency in English and Hebrew is required. Additional languages are a plus.
• experience in designing and implementing MEAL systems in humanitarian or development settings.
• Strong analytical skills and proficiency in data analysis software/tools.
• Familiarity with cash-based interventions and partnership-based project models - Advantage
• Commitment to HIAS's mission and values.
  
  

DISCLAIMER

This job description is intended to describe the general nature and level of work being performed. It is not an exhaustive list of all responsibilities, duties, skills required or permanent location. Location is subject to change based on programmatic needs. Flexibility is essential as we grow and develop. The successful candidate must be comfortable in a fast-paced, changing work environment with many crucial deadlines. All team members may be required to perform duties outside of their normal work hours of responsibilities as needed.

HIRING PROCESS

We Are Committed To a Fair And Respectful Hiring Process, And We Do Our Absolute Best To Respond To Every Applicant. We Prioritize Communication And Transparency With All Candidates, Even Those Who Are Not Moving Forward. Here’s a Snapshot Of Our Hiring Process

Step 1: Submit your application!

Step 2: Phone screen with a Human Resources staff person.

Step 3: Interview with the hiring manager.

Step 5: Reference check.

Step 6: Offer and background check.

Step 7: Start your professional journey with HIAS!

Note: Some of our hiring processes may vary, and not all candidates will advance to each step.

About Us

Over one hundred years ago, the Jewish community founded HIAS (originally the Hebrew Immigrant Aid Society) in New York City, the immigrant gateway to America. Supporting Jews fleeing persecution and poverty in Eastern Europe, our founders were guided by the traditions, texts and history of the Jewish people—a history of oppression, displacement and diaspora. HIAS has since helped generations of Jews facing violence because of who they were, and HIAS remains committed to helping Jewish refugees anywhere in the world. Today, our clients at HIAS come from diverse faiths, ethnicities and backgrounds, as do our staff. We bring our experience, history and values to our work across five continents, ensuring that refugees today receive the vital services and opportunities they need to thrive.

HIAS is a learning community, committed to diversity and inclusion. We do our work with integrity, accountability, transparency and a commitment to the highest ethical standards. We seek employees from diverse backgrounds and life experiences to join our teams located in the United States and across the globe. People who identify as BIPOC, people with disabilities, people from the LGBTQ+ community and people with lived experiences of forced displacement or immigration are all encouraged to apply. We are committed to building a diverse workforce that reflects our vision, mission and values.

VISION

HIAS stands for a world in which refugees find welcome, safety and opportunity.

MISSION

Drawing on our Jewish values and history, HIAS provides vital services to refugees and asylum seekers around the world and advocates for their fundamental rights so they can rebuild their lives.

VALUES

Welcome

• Acogimiento
• Hospitalité
• ????? ?????? (Hachnasat Orchim) We Welcome the Stranger Justice
• Justicia
• Justice
• ??? (Tzedek) We Pursue Justice Empathy
• Empatía
• Empathie
• ??? (Chesed) We Approach our Clients with Empathy Partnership
• Compañerismo
• Coopération
• ?????? (Chevruta) We Believe in Changing the World through Partnership Courage
• Coraje
• Courage
• ???? (Ometz) We Act with Courage to Build a Better World Resilience
• Resiliencia
• Résilience
• ??? (Ruach) We Adapt and Thrive, Continuously Demonstrating our Resilience
  
  

DIVERSITY

HIAS is committed to a diverse and inclusive workplace. All qualified applicants will be considered for employment without regard to race, color, national origin, ethnic background, ancestry, citizenship status, religious creed, age, sex, gender, sexual orientation, physical disability, mental disability, medical condition, genetic information, marital status, registered domestic partner or civil union status, familial status, pregnancy, childbirth, military status, protected veteran status, political orientation or other legally protected status.