Executive Assistant to Chief Executive Officer

Title: Executive Assistant to CEO

Location: Israel based

Reports to: Group CEO

Edushape is a 40-year-old business that carries a lot of expertise in child development & educational toys.

We are looking for a self-driven, analytical, and very structured personal assistant to a CEO who also leads professional projects. The role will include both traditional administrative tasks and project management responsibilities. This role requires a unique blend of administrative competence, project management expertise, and the ability to collaborate closely with the CEO in achieving organizational goals.

Responsibilities

• Take ownership of specific projects assigned by the CEO, from planning to execution.
• Define project scope, objectives, and deliverables, and create detailed plans and timelines.
• Collaborate with cross-functional teams, delegate tasks, and ensure milestones are met.
• Prepare project status reports, progress updates, issues, and recommendations for the CEO.
• Attend meetings with the CEO, take minutes, and follow up on action items and deadlines.
• Prepare presentations and materials for CEO-led meetings.
• Arrange CEO's travel plans, including flights, accommodations, and transportation.
• Plan and coordinate corporate events, conferences, and off-site meetings.
• Manage office daily needs.
• Utilize office software, communication tools, and project management software to streamline tasks and communication.
• Maintain awareness of industry best practices and technological tools to enhance efficiency.
• Organize and manage the CEO's schedule, including appointments, meetings, and travel arrangements.
• Handle emails, calls, and correspondence on behalf of the CEO, ensuring prompt and effective communication.
• Organize and maintain files, documents, and records, and conduct research as needed.
• Safeguard sensitive information and maintain data security.
• Managing office needs.
• Additional duties as necessary.

Requirements

• Bachelor's degree or equivalent experience.
• Proven experience in administrative support and project management.
• Strong organizational and time management skills.
• Fantastic spoken and written English.
• Superb leadership, confident communication, and collaboration abilities.
• A multi-tasker who can manage multiple projects in parallel and meet deadlines.
• Self-motivated with ability to plan, organize, and establish priorities to take ownership of business processes and produce results.
• Excellent written communication skills and ability to create briefing documents and presentations.
• Proficient in Microsoft Office and working knowledge of ERP systems.

Apply at: [email protected]