Office Admin / Executive Assistant

Schear Immigration is a boutique immigration law firm specializing in U.S. business and family immigration law. Our offices are located at 22 Rothschild in Tel-Aviv.

We are looking for a vibrant dynamic person to fill the full-time position of Office Admin/Executive Assistant who will be able to join our team assisting the attorneys in the preparation and submission of petitions and related tasks including:

• Law office administration including PA tasks for Founding Partner.

• Manage the calendar of Founding Partner and support the executive and legal team.

• Communicate between the SI legal team and client teams.

• Obtaining documentation from clients and meeting with them as necessary.

• Manage client documentation, ensuring that requested items were provided.

• Filling out various types of visa application forms.

• Preparing exhibits, petitions, and application packages for submission.

• Dealing with application filing fees and scheduling visa interviews.

• Managing documents in our immigration case management system.

• Coordination with outsourced suppliers and expense tracking.

• Employee welfare – plan office activities, employee gifts, etc.

• Assisting with business development events (seminars, conferences).

• Updating social media platforms and website.

• Translations when needed (Heb to Eng).

Preferred requirements/skills:

• Bachelor’s degree or equivalent experience

• Bilingual Hebrew and English Fluency - Must

• Highly detail-oriented.

• Ability to work independently.

• Excellent verbal and written communication skills.

• The ability to relate and communicate to clients and people at all levels.

• Faultless spelling and grammar.

• The ability to effectively prioritize and administer tasks and the flexibility to be available outside of office hours.