Receptionist

Receptionist & Executive Assistant

We are looking for a highly organized and proactive Receptionist & Executive Assistant to support our C-level management.

Responsibilities:

• Coordinate and manage the executives' calendars, scheduling meetings with consideration of multiple time zones, appointments, and travel arrangements.
• Assist and direct employees, visitors, guests, and delivery people, making their stay positive and memorable.
• Support office activities such as parking and orders of office equipment and food.
• Prepare business presentations including data collection.
• Act as the primary point of contact between the executives and internal/external stakeholders, screening and prioritizing communication appropriately.
• Draft and prepare emails, letters, reports, and other documents on behalf of the executives.
• Provide administrative support to the management and Board members.
• Coordinate travel logistics, including flight bookings, hotel accommodations, Visas to various destinations, and ground transportation for domestic and international trips.
• Handle sensitive and confidential information with discretion, maintaining a high level of professionalism.
• Prioritize and manage multiple tasks simultaneously, demonstrating a high level of initiative and attention to detail.

Requirements:

• Bachelor's degree.
• Fluent English speaker.
• Proven experience as an executive assistant or similar role, preferably supporting C-level executives.
• Ability to work a full-time job and flexibility to be available outside of standard working hours as needed.
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Proficient in Microsoft Office Suite and other relevant software.
• Strong interpersonal skills.
• Attention to detail and a well-organized approach to work;