Executive Assistant & Office Admin

We are looking for a highly organized and proactive Executive Assistant & Office Admin to join our HR & Administration team in Haifa (Matam).

Responsibilities:

• Coordinate and manage executives' calendars, scheduling meetings with consideration of multiple time zones, appointments, and travel arrangements.
• Support office activities such as parking lots, ordering office supplies and online grocery shopping.
• Prepare business presentations including data collection.
• Act as the primary point of contact between the executives and internal/external stakeholders, screening and prioritizing communication appropriately.
• Draft and prepare emails, letters, reports, and other documents on behalf of the executives.
• Coordinate travel logistics, including flight bookings, hotel accommodations, Visas, and taxis.
• Prioritize and manage multiple tasks simultaneously, demonstrating a high level of initiative and attention to detail.
• Serve as a backup for the receptionists when needed.
• Greet, assist, and direct employees/visitors.
  
  

• Bachelor's degree.
• Fluent English speaker.
• Proven experience as an executive assistant or similar role, preferably supporting C-level executives.
• Ability to work a full-time job from the office Sunday–Thursday.
• Flexibility to be available outside of standard working hours as needed.
• Attention to detail and a well-organized approach to work;
• Strong written and verbal communication skills.
• Proficient in Microsoft Office and other relevant software.
• Strong interpersonal skills.