Billing Specialist

About Mindspace

Founded in 2014, Mindspace is a leading flexible workspace provider with an expanding footprint in Europe, Israel and the US. Our design-led office spaces and on-demand offerings such as meeting rooms, event spaces and daily offices provide the ideal solution for enterprise companies, startups, small businesses and entrepreneurs adapting to today’s fast-evolving hybrid work environment. Mindspace is considered a lifestyle brand that has been bringing hospitality into the world of work, always putting service and experience first. A profitable operator, Mindspace has over 15.000 members in more than 40 prime locations spread across cities such as San Francisco, New York, Miami, London, Berlin, Frankfurt, Amsterdam, Tel Aviv, Warsaw, Bucharest, and more.

Why you’ll love working at Mindspace?

Mindspace is a place where employees can thrive and further develop their skill set in an inspiring and nurturing environment: great vibe, employee wellbeing, diverse community, boutique design. You’ll work with some of the best people in the industry, who love what they do. You’ll be part of a global company with deep respect and understanding for the local culture of each of its markets. Our growth is intrinsically connected to that of our employees, and as a Mindspace employee, you’ll be presented with long term career opportunities, globally.

Who is the ideal Mindspacer?

You’re a team player. You take pride in what you do and have a mindset of “I’m all in” when you do it. You know when to take action and how to take the areas of your responsibility to the next level - excellence is the name of the game. You know how to ‘read the room’ and understand the professional environment you’re in.

About the position

This full-time position is based in Tel Aviv and will be Managing our Members' processes and accounting.

Your day at Mindspace.

With all the relevant experience and extra-motivation, you go above and beyond to keep our members satisfied and manage accurate books recordings. From bank reconciliation to customer billing, you are a true numbers person and are highly organized.

The main responsibilities of a Billing Specialist at MINDSPACE include (but are not limited to):

• Responsible for performing billing and collections for Mindspace Israel locations
• Assist and support the finance team and operation department in the company with variety of tasks
• Proven ability to review invoices and payments on accounts and demonstrate good Judgement in resolving discrepancies and cleansing data
• Support and service members with various financial requests
• Participating in monthly closing processes
• Maintaining members' records in SAP B1 and Sales Force

Experience & Minimum Qualifications:

• Bachelor’s degree (accounting, finance, industrial engineering, economics preferred)
• At least 2 years of experience as a finance admin ,FP&A, AR or Accounts manager - advantage
• At least 2 years of experience providing administrative support in a fast paced environment and dealing with huge database - advantage
• Demonstrated ability to communicate effectively orally and in writing
• Demonstrated ability to maintain effective working relationships
• Expert Excel skills
• Fluent Hebrew and English language skills essential
• Excellent follow-up skills
• Strong customer service skills
• Experience working with SAP B1 and Sales Force - an advantage

Critical Competencies for Success:

• You must have strong data entry skills and a knack for numbers – be highly attentive to details and keep your finger on the pulse
• Good organizational skills are key to getting you far in this position, so things don’t fall out of balance
• You must be a thorough and accurate worker who is able to recognize errors when made, and takes the necessary steps to correct them
• You should be a fast-paced mover with strong interpersonal relation skills, who is able to work efficiently both independently and in a team
• Don’t let rules confine you – thinking outside the box is necessary at such a role in such a dynamic environment
• You must be a great communicator who is able to convey messages in a clear and concise manner (in English)
• Excited about MINDSPACE; you are ready to live, eat and breathe MINDSPACE, spreading the love to everyone you encounter