Executive Assistant to CEO and President

Bio

As our Executive Assistant at mavens°, a Zynga company (formerly Storemaven) you will support the CEO and the Vice President of the company. This role will coordinate and manage their scheduling, prepare and organize important and strategic meetings, and support their work design in balance with their life design. This role serves as the eyes and ears for the CEO and the Vice President, connecting organizations, projects, and critical business information to them, ensuring meetings and materials are efficient and effective and serves as a trusted partner to deliver against the legal priorities of the business.

The dynamic nature of this role requires that the ideal candidate have exemplary time management skills and the ability to identify and anticipate the CEO and the Vice President needs. The role must interact seamlessly and with a professional demeanor across a broad range of individuals including members of the Senior Management Team, Board of Directors, and leaders that report to the CEO and the Vice President. To perform this job successfully, the individual is expected to handle highly sensitive and confidential financial, legal, personnel and institutional information while exercising professionalism and discretion.

Eligibilities

• 2+ years experience supporting executives; global experience preferred
• Highly proficient in Google Drive
• Must possess a high standard of ethics and confidentiality to handle sensitive information
• Demonstrated ability to multi-task with a positive attitude and a calm composure
• Outstanding interpersonal skills, excellent communication and time management skills; proven ability to meet deadlines.
• Highly productive, able to work effectively on a variety of projects simultaneously. Prioritization is key.
• Self-starter & possess a positive outlook with no task is too small attitude and desire to be in a dynamic, ambitious environment
• Ability to work quickly and effectively in a highly collaborative team environment
• Possess a strong business sense and can decipher priorities and make sound judgment calls when needed

Roles & Responsibilities

• Perform a wide variety of difficult, time sensitive and confidential work requiring a high degree of initiative, responsibility, accuracy, diplomacy, and tact
• Manage and maintain executives’ schedules, appointments and travel arrangements. Organize complex calendars and schedules; resolving any scheduling issues
• Complete expenses for executives in timely manner
• Coordinate team off sites and see them through completion
• Arrange and organize weekly meetings. Document and follow up on action items
• Liaise with Zynga employees at all levels – be a gatekeeper of information for your team
• Discreetly and professionally manage business partner schedules
• Work effectively on a team, maintain composure and resiliency in stressful situations, and work under deadline pressures
• Handle details of a highly confidential and critical nature, and function efficiently and critical nature, and function efficiently and effectively in a fast-paced environment
• Be responsive to emails/texts/phone calls, sometimes outside normal business hours
• Represent the company and the Executives in a positive light through great follow-through skills and sound judgment.