Legal Secretary

The Legal Secretary provides high-quality administrative and organizational support to attorneys and clients within a fast-paced legal environment with a focus on corporate law. This role requires a professional, highly motivated, and intellectually curious self-starter with strong attention to detail, the ability to anticipate needs, and a solid understanding of ongoing matters and transactions.
Responsibilities:
Document Preparation: Prepares, revises, formats, and finalizes a broad range of legal documents—including correspondence, memoranda, pleadings, agreements, and other time-sensitive materials—using Firm-approved software and tools. A significant portion of the role involves organizing, assembling, and maintaining hard-copy and electronic files, binders, and indexes to support ongoing matters.
Administrative Support: Provides comprehensive administrative assistance which may include conflict checks, client/matter intake, engagement letters, expense and invoice processing, and billing support. Manages meeting and conference room scheduling, travel arrangements in accordance with Firm policies, and maintains accurate Outlook calendars.
File Maintenance: Establishes and maintains organized electronic and paper files in compliance with Firm policies.
Client Service and Teamwork: Organizing and prioritizing workflow and balancing individual and team responsibilities. Anticipates the needs of colleagues and clients, communicates information responsibly, and contributes ideas and solutions in a collaborative team environment.
Professional Demeanor: Exhibits the highest level of professionalism in adhering to Firm policies and client service standards. Exercises discretion and sound judgment to uphold strict confidentiality requirements while performing complex administrative and billable tasks.
דרישות התפקיד
Qualifications:
Bachelor’s degree preferred; associate’s degree with at least three years of relevant administrative/legal experience, or a minimum of five years of applicable administrative/clerical experience.
Experience in a legal or corporate environment is helpful but not required.
Demonstrates strong digital proficiency and a commitment to ongoing technological development.
Able to manage multiple priorities and meet deadlines in a fast-paced, detail-oriented environment. Willingness to work overtime, as needed.
Communicates clearly and responsibly, sharing and obtaining information in a concise and timely manner. Exhibits discretion with confidential information.
Exhibits personal accountability, strong attention to detail, and a disciplined, conscientious approach to work.
Applies critical thinking and sound judgment to identify issues and develop solutions.
Conducts oneself with professionalism, reliability, integrity, composure, and a polished presence while upholding the Firm’s client service standards.
Works cooperatively and effectively with colleagues to achieve shared goals.
Mastery of MS Office Suite (Word, Excel, PowerPoint), Adobe, Nuance.
Fluency in English and Hebrew.