Role Description:

Work Schedule:

10:00 – 19:00

Upon request, it might be required to stay after 19:00 when there are guest visits or to complete the tasks.

Thursdays end of the day – completion of open tasks, as well as planning the upcoming week. Working hours depend on the scope of work.

Responsibilities:

1. Creating, confirming, and implementing standards for proper office functioning

2. Controlling the office cleanness and its functioning based on the standards defined by the management

3. Creating and executing standards to manage personal tasks of the manager

4. Ensuring and following management’s instructions on incoming and outgoing correspondence

5. Ensuring submission of all incoming information daily with translation

6. Creating and managing the meetings calendar for the year

7. Managing the calendar of the manager

8. Reporting daily on tasks statuses

9. Reporting weekly on tasks statuses

10. On Thursdays, reporting on the tasks statuses for the previous week and creating a plan for the upcoming week

11. Managing all office suppliers

12. Control provision of all office supplies for the employees

13. Provision and control of workplaces for all employees

14. Helping office employees when needed

15. Checking and controlling food and drinks supplies in the office

16. Organizing trips and reception of external guests

17. Reception of guests

18. Organizing and protocoling meetings, controlling them, and translating when needed

19. Managing all correspondence in the archives

20. Implementation and maintenance of electronic archive.

Qualifications

• Fluent in both Russian and English, Hebrew (is a plus)
• Excellent communication, problem-solving, and analytical abilities
• Experience in project management and in managing an office environment is an asset
• Proficient in using Microsoft Office Suite and Google Workspace
• Ability to work under pressure and multiple deadlines
• Great interpersonal skill and ability to work as a team player
• Experience with marketing, sales or online advertising is a plus