Personal Assistant

About Empathy

Empathy is on a mission to help families with everything they face after the loss of a loved one. With an award-winning product, powered by tech and driven by purpose, we provide peace of mind by guiding families through all the tedious and time-consuming tasks that follow a loss, automating many of the processes so that they can focus on what truly matters.

About the team:

The Operations Team at Empathy serves as the backbone of Empathy, meticulously overseeing diverse responsibilities that keep the company running smoothly. We are a dedicated and versatile team, involved in every aspect of day-to-day operations, collaborating seamlessly with various departments to ensure efficiency and productivity.

In this role you will:

• Take full ownership of our CEO calendar including scheduling of meetings with participants around the globe.
• Prepare and meticulously organize essential documentation required for meetings.
• Compose confidential and sensitive correspondences, reports, and other communications.
• Plan travel & book flights - plan and coordinate travel arrangements, including booking international flights and accommodation.
• Preparation and submission of expense reports as well as purchase requests.
• Collaborate with global stakeholders - there is flexible availability aligned with US working hours.
• Assist with project-related tasks as needed, collaborating with cross-functional teams to meet deadlines and objectives.
• Supervise and coordinate special events.
  
  

• A minimum of two years of experience as a Personal or Executive Assistant.
• Proficiency in English, both spoken and written.
• In-depth familiarity with office management systems, such as Google Workspace.
• Strong analytical and problem-solving skills to address issues proactively and find effective solutions independently.
• Strong attention to detail and highly developed organizational skills.
• Exceptional multitasking abilities and adeptness at prioritizing daily workloads.
• Excellent communication skills, encompassing both written and verbal, along with strong interpersonal capabilities.
• Ability to work in a dynamic environment, while being flexible and available to attend required tasks after working hours when needed.
• Demonstrates discretion and maintains a high level of confidentiality.