Project Specialist/Executive Assistant - Kohler Ventures

Work Mode: Hybrid

Location: Hybrid, 3-5 days/week onsite at Palo Alto, CA

Opportunity

Kohler Ventures is an independent company wholly owned by Kohler Co., a global leader in kitchen and bath, power generation, and hospitality. Our mission is to build new digital businesses that empower consumers to lead healthier lives. We explore how familiar experiences can be enhanced and innovations developed through the integration of leading-edge technology, science, and design. Come join us as we build a best-in-class global multi-disciplinary team across artificial intelligence, machine learning, design, advanced software and hardware engineering, strategy, venture investments, sales, marketing, and partnerships.

The Project Specialist will play a key role in the coordination and management of administrative and office management functions, as well as in the coordination of projects. This position requires a proactive individual who can take initiative to streamline operations and ensure projects and administrative tasks are managed efficiently. We’re looking for someone who has a passion for setting their leaders and teams up for success and can plan, anticipate needs, organize, and optimize processes, vs simply execute tasks.

Specific Responsibilities

Project Management Support

• Support new hires onboarding to provide every new Associate with a gracious experience
• Produce project documentation as requested by Managing Director including items such as Communication Plans, Meeting Minutes, etc.
• Create ad hoc business analysis and support the Kohler Ventures team with special projects.
• Organize offsite meetings and other team events
  
  

Administrative Support

• Foundational executive administrative support – calendaring, purchase orders, travel and expense management, etc.
• Schedules and organizes activities and details related to events, travel, training, conferences, and select departmental activities for the Managing Director – Kohler Ventures.
  
  

Office Management

• Manage office operations, including vendor selection, onboarding and ongoing management.
• Creates and executes processes to ensure smooth operation of our growing office
  
  

Skills/Requirements

• Bachelor's degree with a minimum of 5 years of administrative operations experience is required.
• Exceptional and proven customer service, along with a high degree of professionalism/confidentiality required.
• Ability to thrive in a fast-paced environment, with frequent changes in schedules and priorities.
• Must possess excellent business writing, editing and proofreading skills in addition to the ability to communicate both orally and in writing.Demonstrated ability to set priorities, meet deadlines, multi-task, and organize efficiently.
• Must be detail-oriented, influential, possess excellent organization skills, and self-directed.This candidate must be able to execute projects and administrative tasks from concept to completion, and add value and sound judgment at every step in the process.
• Prior experience with start-ups, global organizations, and working with Executives are strongly preferred.
• Proficient with office productivity tools and technologies such as Microsoft Office, Slack, SAP Concur, etc.
• Domestic and international travel as requested to support Managing Director for critical meetings and projects. Travel expectation is 10-20%.
• This role requires in-office work in the Palo Alto headquarters of Kohler Ventures 3 days at a minimum with flexibility to meet personal commitments within reason.
• Availability to work outside of their normal business hours if needed to collaborate with teams and vendors located across multiple time zones.
  
  

Applicants must be authorized to work in the US without requiring sponsorship now or in the future.

The approved base salary range for this position is $ 60,700 - $98,100. The actual base salary offered to a candidate may be higher than the approved range. This will vary depending on a variety of factors including the candidate’s experience, their education, and the work location. This position is subject to Area Salary Differential (Cost of Living Adjustment) that ranges from 24.5%-30% of base salary for the San Francisco Bay area. The approved base salary range including ASD for this positio n is $78,910 - 127,530 depending on location. In addition, this position is eligible for a performance bonus and a special project incentive. Available benefits include medical, dental, vision and 401k.

Why Work at Kohler Co.?

Kohler Co.'s mission is to contribute to a higher level of gracious living for those who are touched by our products and services. We understand that it takes investment in our associates’ development to make that happen.So, we offer ongoing investment in each individual’s personal development and the opportunity to collaborate with others across functions and roles at Kohler.

In addition to the investment in your development, Kohler offers a benefits package including a competitive salary, health, vision, dental, 401(k) with company matching, and more!

• Important update for candidates applying to roles within Kohler Energy, including Power Systems, Engines, Home Energy, Kohler Uninterruptible Power, Clarke Energy, Curtis Instruments, and Heila Technologies.
  
  

On November 6, Kohler Co. announced the strategic decision to establish Kohler Energy as a separate, independent business with Platinum Equity as the majority investment partner. Kohler will continue to stay invested in the Energy business following the closing and remains committed to supporting the acceleration of long-term growth strategies for both organizations. Talent and operational transition plans are underway, and Kohler Co. and Platinum Equity expect the agreement to close in the first half of 2024.Thank you for your interest in joining our growing team as we embark on the next phase of growth!

About Us

Beyond the competitive benefits and compensation, Kohler proudly offers a rich history, steeped in creativity and a commitment to our associates and communities.We invite you to learn more about our culture and company at www.kohlercompany.com .

It is Kohler’s policy to recruit, hire, and promote qualified personnel in all job classifications without regard to race, creed, religion, age, sex, sexual orientation, gender identity or expression, marital status, national origin, disability or status as a protected veteran.If, as an individual with a disability, you need reasonable accommodation during the recruitment process, please contact [email protected] . Kohler Co. is an equal opportunity/affirmative action employer.

We invite you to learn more about equal employment opportunity by reviewing the Federal EEO is the Law and the EEO is the Law Supplement .