Administrative Coordinator

For Current Gilead Employees And Contractors:

Please log onto your Internal Career Site to apply for this job.

Job Description

Admin Coordinator

Gilead Israel

Gilead Sciences, Inc. is a research-based biopharmaceutical company that discovers, develops and commercialises innovative medicines in areas of unmet medical need. With each new discovery and investigational drug candidate, we seek to improve the care of patients living with life-threatening diseases around the world. Gilead’s therapeutic areas of focus include HIV/AIDS, liver diseases, cancer, infection and emerging viruses. Gilead Israel was established 8 years ago; Today we are a well-recognized and highly appreciated company which is known for our core values: inclusion, teamwork, excellence, accountability and integrity.

Knowledge:

Excellent verbal, written, and interpersonal skills are required. Requires knowledge and understanding of administrative and office policies and procedures. Must possess good proofreading and editing skills of technical documents. Advanced knowledge and experience using a number of office software. Works under minimal supervision. Receives occasional direction from manager to perform non-routine job responsibilities and duties.

Specific Job Responsibilities:

In addition to Senior Administrative Assistant responsibilities, prioritizes workload involving multiple large projects/timelines. Such projects may include coordinating or supporting the implementation new applications/databases. Arranges for needed resources in order to meet timelines. Understands the goals and objectives of the entire affiliate and contributes to the attainment of those G&O's. Keeps the bigger picture in mind and influences workflows accordingly.

Responsible for coordinating large events which includes the planning, organizing and implementation of several event activities. Liaises with guests and speakers to assess needs and coordinates, as needed, such activities as travel, hotel, expense reports and tools and materials for presentations. Typically, raises purchase orders, coordinates the preparation of annual budget, reviews monthly budget, reviews and researches variances. May assist with company car contract execution and facilities space planning or office set-up. Screens and prioritizes manager’s Outlook calendar. Assists in the orientation of colleagues. Ongoing, acts as a resource to other administrative assistants and is cross trained to cover for another administrative assistant if he/she is out of the office for an extended period of time.

Knowledge, Experience & Skills:

• Proven administration experience within a fast-paced organization supporting Senior Level Management
• Knowledge of administrative processes and systems
• Keen to take the initiative
• Resilience under pressure will be a distinct advantage in the role
• Forward thinking with excellent communication and high level organisational skills
• You will be comfortable working with ambiguity in an individual or team environment.
  
  

Specific Education And Experience Requirements:

A BA or BS degree is preferable. Requires a minimum of a high school diploma plus a solid foundation of administrative experience.

INTEGRITY – Doing What’s Right

INCLUSION – Encouraging Diversity

TEAMWORK – Working Together

EXCELLENCE – Being Your Best

ACCOUNTABILITY – Taking Personal Responsibility

Equal Employment Opportunity (EEO)

It is the policy of Gilead Sciences, Inc. and its subsidiaries and affiliates (collectively "Gilead" or the "Company") to recruit select and employ the most qualified persons available for positions throughout the Company. Except if otherwise provided by applicable law, all employment actions relating to issues such as compensation, benefits, transfers, layoffs, returns from layoffs, company-sponsored training, education assistance, social and recreational programs are administered on a non-discriminatory basis (i.e. without regard to protected characteristics or prohibited grounds, which may include an individual’s gender, race, color, national origin, ancestry, religion, creed, physical or mental disability, marital status, sexual orientation, medical condition, veteran status, and age, unless such protection is prohibited by federal, state, municipal, provincial, local or other applicable laws). Gilead also prohibits discrimination based on any other characteristics protected by applicable laws.

For Current Gilead Employees And Contractors:

Please log onto your Internal Career Site to apply for this job.