Personal Assistant & Office Manager

E44 Ventures strives to eliminate the negative impact of carbon on our peoples and planet. By investing in quantum-leap technologies and outstanding people we dare to make a difference. We believe in swift, decisive, immediate action within the perspective of generational scale impact and we are looking for a highly motivated curious individual to join our mission and support our team and become part of our venture for a better world.

More information about E44 Ventures is available at https://e44ventures.earth/

We are looking for a personal assistant & office manager in a part time position to provide support to our executive team as well as to be responsible for all office operations.

Responsibilities

• Manage and maintain Executive’s dynamic day to day schedule and provide efficient administrative support to entire team.
• Handle international travel and conference registrations logistics.
• Manage day-to-day office maintenance, supplies, food & beverage, equipment, parking, etc…
• Manage the look and feel of the office and kitchen.
• Manage and maintain submission of employee reports (expenses (including travel reports) and attendance).
• Handle financial tasks, including recording expenses, managing invoices, salaries and prepare ongoing reports on expenses and office budgets.
• Supervising vendors daily handling: office supplies/ inventory, accounting, IT, cleaning etc…
• Facilitate and coordinate the onboarding/off boarding process.
• Initiate and support the company's social events (happy hours, trips, and activities).
• Perform other administrative duties and special projects when required.

Qualifications

• 2+ years work experience in administrative roles and as a personal assistant (scheduling and calendars).
• Self-motivated, result oriented with a can-do attitude.
• Ability to prioritize, multitask and meet deadlines in a fast-paced atmosphere.
• Excellent verbal and written communication skills in both Hebrew and English.
• Solid knowledge of of MS office, Outlook, etc.
• Exceptional organizational skills and the ability to manage multiple tasks efficiently.
• Attention to details.
• Ability to adjust to evolving business needs.
• Great interpersonal skills.
• Part-time position. The role requires working in the office (3-4 days). Flexible hours.