Executive Assistant to CEO

Job Description

A Biotechnology start-up company, based in Rehovot is looking to hire a motivated, organized, & dedicated Executive Assistant who thrives in a fast-paced startup environment.

As the EA you will play a crucial role in ensuring the CEO's daily operations run smoothly, facilitating the CEO's ability to effectively lead the organization.

This dynamic position requires the ability to anticipate needs, think critically, & offer solutions to problems with a high level of professionalism & confidentiality.

You will have the opportunity to work closely with senior leadership & contribute to the success & growth of the company.

Responsibilities:

● Calendar Management: Manage & prioritize the CEO's professional &

personal schedule to align it with CEO priorities.

● Meeting Coordination & Preparation: Plan & coordinate meetings, both

internal & external. Prepare agendas, ensure participant list, confirm etc. &

follow up on action items to ensure tasks are completed.

● Gatekeeping: Manage access to the CEO, screening & prioritizing incoming

requests & inquiries.

● Preparation: Ensure CEO is well-prepared for all meetings & engagement

with all needed info, materials, context, & preparation in advance etc.

● Communication: Serve as the primary point of contact between the CEO &

internal/external stakeholders. Handle incoming calls & emails & respond

to or redirect inquiries as appropriate & in a timely manner.

● Travel Arrangements: Arrange domestic & international travel including flight

bookings, accommodation, transportation, & itinerary.

● Document Management: Organize & maintain important documents, files,

& records, ensuring easy accessibility & confidentiality when necessary.

● Approval Management: Track, review, & process all approvals required from

CEO (document signing, finance approvals etc)

● Expense Management: Track, review & process all expense reports, ensuring

accuracy & compliance with company policies.

● Project Support: Assist the CEO in various projects & initiatives, conducting

research, preparing reports, & providing general administrative support.

● Event Coordination: Coordinate company events, conferences, & off-site

meetings as needed.

Qualifications:

● 2+ years of proven experience as an executive assistant.

● Exceptional organizational & time-management skills.

● Attention to detail & commitment to delivering high-quality work.

● Strong communication skills, both written & verbal in English & Hebrew (will be checked).

● Proactive attitude with the ability to anticipate needs & act independently.

● Proficiency in office software & technology, including Microsoft Office, Gsuite &

scheduling tools.

● Ability to handle sensitive & confidential information with discretion.

● Flexibility & adaptability to a dynamic startup environment.

● Bachelor's degree preferred but not required.

Position location: Rehovot, Israel

מספר משרה 800397

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