Executive Administrative Assistant

Executive Assistant

Well Vintage Enterprise is a diversified multi-national company, that identifies and develops opportunities in the global commodities markets. Since its inception, the company has been active in the agriculture, minerals and soft commodities market around the world. Led by our visionary owner, we are committed to excellence, innovation, and making a positive impact on the world. We are seeking a highly skilled and dedicated Executive Assistant to support our owner in managing their demanding schedule and global business ventures.

Location: Israel

Position Type: Full-time

Job Description:

As a Dedicated Personal Assistant to the owner of multiple global companies, you will play a critical role in ensuring seamless coordination and organization across various aspects of their professional and personal life. Your primary responsibility will be to provide unparalleled support, enhance productivity, and facilitate the owner's ability to focus on strategic priorities.

Key Responsibilities:

Calendar & Time Management: Efficiently manage the owner's schedule, including meetings, appointments, and travel arrangements, while considering time zones and international commitments.

Travel Coordination: Plan and organize complex international travel itineraries, ensuring all logistics are well-coordinated, including flights, accommodations, visas, and ground transportation.

Communication: Act as the primary point of contact for the owner, managing email correspondence, phone calls, and other communications with discretion and professionalism.

Documentation: Prepare, review, and organize documents, presentations, and reports, ensuring accuracy and confidentiality.

Meeting Support: Assist in preparing agendas, take meeting minutes, presentation preparation and follow up on action items to ensure all tasks are completed on time.

Expense Management: Handle expense reports, receipts, and financial documentation, ensuring adherence to budgetary guidelines.

Project Support: Assist in various projects, including research, data analysis, and coordination with internal and external stakeholders.

VIP Services: Arrange personal services for the owner, such as personal shopping, reservations, and other personal tasks as needed.

Travel Support: In some cases, the applicant may be required to travel abroad.

Confidentiality: Maintain the highest level of discretion and confidentiality in handling sensitive information and matters.

Qualifications and Requirements

·       Discretion, loyalty, and the ability to handle confidential information with the utmost integrity.

·       Excellent organizational and multitasking skills, with a keen eye for detail.

·       Strong communication skills, both written and verbal, in Hebrew and English (a must)

·       Intercultural communication skills and experience (important)

·       Proficiency in Microsoft Office Suite and other relevant software.

·       Ability to adapt to changing priorities and work effectively in a fast-paced, dynamic environment.

If you are an organized, adaptable, and dedicated individual with a passion for supporting high-profile executives, we invite you to apply for this unique opportunity at [email protected].