Admin Coordinator

For Current Gilead Employees And Contractors:

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Job Description

Admin Coordinator - Gilead Israel

Gilead Sciences, Inc. is a research-based biopharmaceutical company that discovers, develops and commercialises innovative medicines in areas of unmet medical need. With each new discovery and investigational drug candidate, we seek to improve the care of patients living with life-threatening diseases around the world. Gilead’s therapeutic areas of focus include HIV/AIDS, liver diseases, cancer, infection and emerging viruses. Gilead Israel was established 8 years ago; Today we are a well-recognized and highly appreciated company which is known for our core values: inclusion, teamwork, excellence, accountability and integrity. With a dedicated, diverse team of 50 colleagues we are passionate about making medicine available for patients with life threatening diseases

Does this inspire you? Join our ambition to create a healthier world for patients!

What are your responsibilities?

• The objective of this position is to provide administrative support, in the broadest sense, to the ILLT (Israel Leadership Team) and dedicated to the General Manager (GM).
• Your responsibilities are supporting the GM prioritizing the workload and following up on actions. At the same time being the first point of contact for affiliate and external stakeholders for appointments for the GM, supporting the ILLT as a group, interfacing with vendors and all sorts of stakeholders.
• You are responsible for coordinating events and meetings. You liaise with guests and speakers to assess needs and coordinates, as needed, such activities as travel, hotel, expense reports and tools and materials for presentations. May assist with facilities space planning or office set-up. Ongoing, acts as a resource to other administrative assistants and is cross-trained to cover for another administrative assistant if he/she is out of the office for an extended period of time.
• To daily responsibilities entail under manager’s direction, creates draft reports, documents, presentations, and templates using raw data. May gather data using internet searches. Understands the goals and objectives of the affiliate and contributes to the attainment of those G&O's. Keeps the bigger picture in mind and influences workflows accordingly.
• The main stakeholders you work with is very wide. Think of the Israeli Leadership Team, the Israel Admin team, Gilead international and external stakeholders.
• The team you work in is the admin team who all support different teams and managers in a cross functional way. Currently the Israeli Admin Team counts 4 persons. Although they all work for and in different teams, the cooperation is important, especially as there are many interfaces. Also you will be working with international admin team, working in the different countries supporting different leaders. And of course, you will be supporting the Israeli Leadership Team as a group and especially the GM. You report into the GM.
• The working environment is very friendly and familiar. No day is ever the same. You work entails different time zones and you are involved in all the Leadership Team does and accomplishes.
  
  

What are your qualifications?

• You have experience in being an executive assistant or project manager in a large international organization. For this positions proficiency in the following language is required: Hebrew and English, both fluently.
• You are experienced in Office 365 and have strong administrative skills. You are able to build relationships with the stakeholders and you understand the needs of a Leadership Team and especially a GM.
• Competencies to be successful in this role is to be able to work in teams and independently, strong in communications and a strong sense of responsibility. You are pro-active, stress resistant and flexible.
• Fit in the team? Key characteristics of the team are, they give each other feedback, have a great sense of humour, hard-working and very much involved and driven.
  
  

Excited to join?

We invite you to apply using the apply button.

We welcome people from all walks of life and if you don’t meet all requirements or your experience does not perfectly align with every qualification, we encourage you to apply anyway. You might be the candidate we are looking for! At Gilead we believe everyone is unique and different abilities are what help us push toward our vision.

Your application will be reviewed by our talent acquisition team. The typical interview process consists of interviews with talent acquisition, with the hiring manager and as a next step with members of cross functional team. For some positions a business case presentation is part of the interview process.

Working @Gilead

Gilead Sciences is a US based biopharmaceutical company that brings innovative medicine to prevent and treat life-threatening diseases, including HIV, viral hepatitis, and cancer, with the goal to create a healthier world for all people.

Our Israeli team consists of a diverse mix of talented people that is proud of what has been achieved and ambitious about what can be achieved in the future. We work closely together, cross functionally, in a fast-paced, agile working environment where we have success together and learn together from challenges. We believe that everyone has talents, and we are committed to supporting everyone in their development to unlock their potential. We facilitate hybrid work and have office days to offer social and business connection to the team.

We are highly committed to creating an equitable culture that is reflective of the diversity of the communities we serve. It is important to us that all people can bring their full selves to work independent of background, race, religion, nationality, gender identity, sexual orientation etc. Inclusion is more than a commitment to us; it is the foundation of who we are and what we do. Our core values are at the forefront of all that we do: Integrity, Teamwork, Excellence, Accountability, and Inclusion.

Specific Education And Experience Requirements:

A BA or BS degree is preferable. Requires a minimum of a high school diploma plus a strong record of administrative experience.

Equal Employment Opportunity (EEO)

It is the policy of Gilead Sciences, Inc. and its subsidiaries and affiliates (collectively "Gilead" or the "Company") to recruit select and employ the most qualified persons available for positions throughout the Company. Except if otherwise provided by applicable law, all employment actions relating to issues such as compensation, benefits, transfers, layoffs, returns from layoffs, company-sponsored training, education assistance, social and recreational programs are administered on a non-discriminatory basis (i.e. without regard to protected characteristics or prohibited grounds, which may include an individual’s gender, race, color, national origin, ancestry, religion, creed, physical or mental disability, marital status, sexual orientation, medical condition, veteran status, and age, unless such protection is prohibited by federal, state, municipal, provincial, local or other applicable laws). Gilead also prohibits discrimination based on any other characteristics protected by applicable laws.

For Current Gilead Employees And Contractors:

Please log onto your Internal Career Site to apply for this job.