Office Manager

Yeda is the tech transfer company of the Weizmann Institute of Science. We identify, protect, and commercialize breakthrough scientific discoveries, translating cutting-edge research into global impact.
We are looking for a sharp and proactive Office Manager to join our team. This is a high-visibility, fast-paced position working closely with the leadership and BD teams. The role combines full ownership of office operations, executive calendar management, stakeholder coordination, and employee experience, while offering direct exposure to Israel’s leading innovation ecosystem.
The ideal candidate is detail-oriented, people-focused, and hands-on, with the ability to manage multiple
priorities in a dynamic environment.

Key Responsibilities

Office Management & Executive Support
• Manage the day-to-day office operations to ensure a smooth and efficient working environment.
• Serve as a welcoming and professional point of contact for guests, partners, and international delegations.
• Manage the CEO’s calendar, and support additional team members as needed, including scheduling meetings, prioritization, and coordination with internal and external stakeholders.
• Coordinate visits of international delegation.
• Work with vendors and service providers, including facilities, IT, cleaning, catering, and office suppliers.
• Coordinate meetings, internal events, and office logistics.
• Serve as a central administrative support function across departments.
• Support administrative and basic budgeting processes related to office operations.
Employee Experience
• Lead and organize internal events, including team activities, holiday celebrations, and off sites.
• Support onboarding logistics for new employees
• Continuously identify opportunities to enhance the workplace environment, employee engagement, and organizational culture.
דרישות התפקיד
Skills & Requirements

• Fluent Hebrew and English (written and spoken).
• At least 5 years of experience in a similar role.
• Strong organizational and multitasking skills, with excellent attention to detail.
• Excellent interpersonal skills and a service-oriented mindset.
• Ability to work independently, prioritize, and multi-task in a fast-paced environment.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Experience with AI tools is a must.
• Experience with productivity platforms (e.g. Monday, Trello, Canva etc.) is an advantage.
• Previous experience in relevant office management, executive support or similar role is required.
Position Details
This is a full-time, on-site position at the Weizmann Institute of Science campus, Rehovot.