Administrative & Office Manager

Administrative Manager
Location: Rehovot Science Park | Full-time (on-site only, front desk position)
A medical device startup specializing in innovative cardiovascular technologies is seeking a proactive, detail-oriented, and “own-it” Administrative Manager to lead all administrative operations at our Rehovot office, while providing remote support to a growing U.S. team. This role is positioned at the front desk, ensuring smooth day-to-day operations, creating an organized and welcoming environment, and providing high-level support to senior management.
full-time, on-site position (Sunday–Thursday, 08:00–17:00), with occasional availability required on Fridays.

What You’ll Do:
Manage all daily office operations – ensuring a professional, efficient, and well-maintained • workplace.
• Act as the central point of contact for all administrative matters across the organization.
• Provide executive support – scheduling, logistics, and preparing materials as needed.
• Supervise and mentor the Admin & Travel Coordinator to ensure seamless support.
Handle relationships with vendors and service providers, including contract negotiations and• cost control.
Oversee IT tasks – equipment purchasing, onboarding, troubleshooting, and liaising with IT• vendors.
• Collaborate with HR on employee logistics, team activities, and office culture initiatives.
• Support the U.S. team, aligning with time zones when required.
Manage administrative budgets and employee experience processes – from planning to• execution.
דרישות התפקיד
• 4+ years of proven experience as an Administrative Manager (experience in high-tech or fast-paced environments is an advantage).
• Fluent English and Hebrew – excellent verbal and written communication skills are a must.
• Strong interpersonal skills and high emotional intelligence – a true “people person.”
• Exceptional organizational skills, with the ability to prioritize and multitask effectively.
• Proactive mindset, capable of creating order and improving processes.
• Bachelor’s degree – an advantage .
• Comfortable with flexible working hours when collaborating with U.S. teams.