Bookkeeper (SMD)

We are looking for a bookkeeper that will handle the followings:

Suppliers and institutions

Handling of payment to suppliers and entering of invoices (logistic and financial) due to the service providers under SMD responsibility.
Reviewing of all invoices and verifying their operational stamped approval by coordinating and cooperating with the relevant technical and manpower operational units and others.
Follow-up of due payments with the treasury dept.
Checking with the relevant operational unit in case of discrepancy and tolerance between the order and debited amount
Debiting “3rd party” units for relevant expenses: lashing, charts and specific ship jobs such as underwater work, including cross-company
SAP entries
Clearing vendor open items including down payments
Maintaining regular contact with SMD suppliers concerning accounting issues.
VAT – preparing the monthly reporting , monitor & control of proper reporting, raising red flags and handling accordingly , annual reporting of VAT summary to the authorities

Payroll

Control and analysis of Israeli and foreign crew salary posting during the monthly preparation of salary
posting documents in the salary accounting system, controlling the data uploaded to the system and adjusting the data to the accounting records
preparing of monthly payment transfers to Israeli Institutes according to state regulations and delivery of interfaces and Excel reports
formatting the posted documents to Excel documents as per ISOX
Follow-up of monthly foreclosure applied on crew members/suppliers as per state instructions.
Analysis & delivery of yearly income tax form
Analysis of crew balances

Agents

Controlling of agents’ disbursement accounts as per SMD instructions:
Organizing the monthly D/A disbursement account documentation received from worldwide agents, reviewing the agent expenses and amending incorrect debited expenses by checking with SMD units and agents corresponding with the relevant agents for unclear expenses requiring clarifications
Forwarding irregular documents to SMD unit for authorization

General

Handling of other related issues:
Insurance claims - Insurance claims for Israeli and foreign crew, follow-up of medical onboard incidents, collecting the medical documentation from agent files and preparing claim applications
Quarterly balance period tasks:
Analysis of G/L crew entries related expenses
Posting of PD documents due to SMD expenses
Prepare the quarterly ship accounts report.
Analysis of suspense accounts
Analysis of GR (goods received) account vs. IR accounts (invoice received)
Suggesting new processes and/or IT developments to improve our daily tasks and deliveries
Various additional analysis reports supporting the financial quarter end closing
Ad hoc reports from time to time to support the ingoing monitoring and control
Additional assignments per needs

Vessel Cash & Bonded

Controlling of discrepancies between ship cash and G/L, analyzing the cash difference between the ship cash system and accounts SAP system.
Posting of cross-company documents for Cash to Master
Bonded – checking and debiting entry of vouchers documents





Requirements:

Certified bookkeeper - Type 3 - A must
Academic degree – an advantage
2-3 years of practical experience as bookkeeper- A must
Advanced level of English (verbal and written)
Knowledge of Office – especially Excel (knowledge of search functions such as Vlookup, Sumifs, Countifs, Pivot table, Etc.)

Function:
Global Operation