Administrative Assistant

Description:

Company Overview:

Cellebrite’s (Nasdaq: CLBT) mission is to enable its customers to protect and save lives, accelerate justice, and preserve privacy in communities around the world. Cellebrite is a global leader in Digital Intelligence solutions for the public and private sectors, empowering organizations to master the complexities of legally sanctioned digital investigations by streamlining intelligence processes. Trusted by thousands of leading agencies and companies globally, Cellebrite’s Digital Intelligence platform and solutions transform how customers collect, review, analyze, and manage investigative digital data in legally sanctioned investigations. 

Position Overview:

For Cellebrite’s offices in Petach Tikva, we are seeking an Administrative Assistant who is passionate about supporting team both globally and locally. This is a fantastic opportunity to become part of the operations services team within a thriving and impactful company dedicated to accelerating global justice.  We are looking for someone with exceptional communication skills, a friendly and service-oriented attitude, and a strong sense of responsibility. The ideal candidate will be proactive, taking personal initiatives to improve the office environment and ensure a warm and welcoming atmosphere for everyone. 

Key Responsibilities:

• Provide administrative support at the Petach Tikva (PT) office, managing office supplies, food services, deliveries, and mail while ensuring adherence to budget guidelines.
• Greet and assist visitors, including candidates, vendors, and guests, creating a professional and welcoming environment.
• Maintain clear communication and coordination with stakeholders and relevant departments to support administrative functions, including IT services, facilities & maintenance, and HR.
• Oversee the scheduling and management of meeting and training room calendars.
• Manage office-related documentation, including vendor invoices and expense tracking.
• Assist employees with workplace services such as parking arrangements, gym memberships, and other administrative needs.
• Facilitate the onboarding process for new hires and oversee offboarding procedures for departing employees.
• As a member of our Admin team, you may be required to work at our other offices as needed to support seamless collaboration and efficiency within the team
• Perform additional operational and administrative tasks as assigned by the direct manager.

Requirements:



• Experience: Minimum of 3 years as an administrative assistant, receptionist, or in a similar role within a fast-paced environment.
• Education: Bachelor’s degree (B.A./B.Sc.).
• Language Skills: Proficiency in spoken and written English.
• Technical Skills: Strong command of Microsoft Office tools (Excel, Word).
• Organizational Skills: Excellent time management, problem-solving, and multitasking abilities, with a strong capacity to prioritize tasks effectively.
• Work Commitment: On-site role, 5 days a week during regular working hours, with a willingness to stay extra hours as needed.
• Communication & Interpersonal Skills: Strong customer service mindset, excellent communication, and a positive attitude.
• Adaptability: Eager to learn new skills and take on new challenges.