Office Manager

At D-Fend Solutions, our people are our greatest strength — and technology is our passion. Our team of innovators and subject matter experts, including veterans of elite military intelligence technology units, is transforming the way organizations protect themselves from drone threats.

As the global leader in cyber-takeover counter-drone technology, we design and deliver advanced, software-defined solutions that empower our customers to detect, take control, and safely land unauthorized drones — with precision and reliability.

Every day, we push the boundaries of innovation to meet real-world security challenges across industries and environments. We’re proud of our cutting-edge technology, our global reach, and the impact we make in securing the skies.

We’re seeking passionate professionals who thrive in a fast-paced, creative, and collaborative environment — those who want to be part of the next generation of airspace security innovation.

Join D-Fend Solutions and help make the world a safer place.
Become a D-Fender! Work with the world’s leading cyber-takeover counter-drone technology provider and shape the future of safe airspace.

We are looking for an amazing Office Manager to oversee all day-to-day office missions.

Responsibilities:
Oversee and support all administrative duties in the office and ensure that office is operating smoothly.
Manage office supplies inventory and place orders as necessary.
Maintain company’s front desk (sitting at the front desk)
Welcoming company guests and providing administrative support to all company employees.
Administrative support for facility management, including coordination and oversight of vendors such as office relocation providers and cleaning contractors.
Administrative support to all departments in various areas in HR, Accounting, Legal, Operations, ISO, safety audits and more…
Office hours: 08:30 - 17:30
Requirements:
At least 7 years of practical experience in office administration.
Former experience as a Personal assistant to CEO – advantage
English - Excellent proficiency verbal and written.
Proficiency with Microsoft Office, Word, and Excel.
Excellent time management skills and ability to multitask and prioritize work.
Availability for full time job 08:30 - 17:30
Discreet and trustworthiness
Attention to details and problem-solving skills.
A people person and service oriented.
We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.