About Seller Snap:

Seller Snap is a dynamic and innovative company located in the heart of Tel Aviv. We specialize in creating algorithm-based price optimization and analytics solutions for eCommerce marketplaces. Our team is growing, and we seek a motivated and organized Office Operations Manager & Executive Coordinator to join us. This dual-role position is crucial to maintaining smooth operations within our office and supporting our executive team.

Role Overview:

As the Office Operations Manager & Executive Coordinator, you will play a key role in ensuring the efficient functioning of our office and providing high-level support to our executive team. You will handle a variety of administrative, logistical, and support tasks, ensuring that day-to-day operations run smoothly and that our executives can focus on strategic initiatives.

Key Responsibilities:

Office Management:

• Oversee the daily operations of the office, ensuring a productive and positive work environment.
• Manage office supplies, equipment, and vendor relationships.
• Coordinate office maintenance and repairs, liaising with building management and service providers.
• Organize and coordinate company events, meetings, and team-building activities.
• Find office space and manage office moves, including overseeing renovations and coordinating with vendors.

Executive Coordination:

• Provide administrative support to the executive team, including scheduling meetings, managing calendars, and organizing travel arrangements.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Handle confidential and sensitive information with the utmost discretion.
• Assist in preparing reports, meeting agendas, and taking minutes during meetings.
• Coordinate and manage special projects as assigned by the executives.

General Administrative Support:

• Greet and assist visitors, ensuring a warm and professional reception.
• Manage incoming and outgoing communications, including emails, phone calls, and mail.
• Support HR-related activities, such as onboarding new employees and maintaining employee records.
• Assist with basic bookkeeping tasks and budget management.

Requirements:

• Proven experience as an Office Manager, Executive Assistant, or in a similar administrative role.
• Experience in bookkeeping and managing office finances.
• Strong organizational and multitasking skills with attention to detail.
• Excellent communication skills, both written and verbal, in Hebrew and English.
• Ability to work independently and handle multiple tasks with flexibility.
• High level of integrity and ability to maintain confidentiality.
• Experience in a fast-paced environment and ability to prioritize tasks effectively.

How to Apply:

• If you are an organized, proactive, and detail-oriented professional looking to join a dynamic team, we would love to hear from you!

• Please apply by submitting the application form on this page: https://www.sellersnap.io/office-operations-manager-executive-coordinator/