Executive Assistant

About Immunai

Immunai is an engineering-first platform company aiming to improve therapeutic decision-making throughout the drug discovery and development process. We are mapping the immune system at unprecedented scale and granularity and applying machine learning to this massive clinico-immune database, in order to generate novel insights into disease pathology for our partners - pharma companies and research institutes. We provide a comprehensive, end-to-end solution - from data generation and curation to therapeutics development, that continuously supports and validates the capabilities of our platform.

As drug development is becoming increasingly inefficient, our ultimate goal is to help bring breakthrough medicines to patients as quickly and successfully as possible.

Immunai is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Your role

We are seeking a highly motivated and organized individual to provide executive-level support to our CEO and other executives in Israel. The Executive Assistant will play a critical role in managing the day-to-day operations of the CEO’s office, act as a first point of contact for the CEO, ensure the smooth running of the business, and maintain the highest level of confidentiality at all times. The successful candidate will be a self-starter who can multitask, prioritize and deliver high-quality work in a fast-paced environment.

Location: Ramat Gan (Hybrid)

Key Responsibilities

Administrative support:

Manage the CEO's calendar, schedule appointments, coordinate logistics, ensure we are prepared for all meetings, calls, and events, and follow up on action items.
Manage travel arrangements, including flights, hotels, and ground transportation, for the CEO and other members of the executive team as needed.
Work collaboratively with other members of the executive team and provide administrative and calendar support to other functions as needed.
Arrange office meals, deliveries, packages, gifts, and other ad-hoc errands for the CEO.
Maintain daily expenses of the CEO and other executives, and prepare monthly or quarterly reports.

Project and event management:

Support the CEO in the logistics and execution of certain CEO initiatives such as conference prep, symposium planning, offsites and other similar events.
Prepare facilities for scheduled events and arrange food and refreshments, if required.
Proactively track and manage post-meeting action items and commitments into structured follow-ups and workflows.
Coordinate specific projects, managing timelines, cross-functional resources, and necessary documentation to ensure project operational continuity.

Requirements:

Required qualifications

Experience as an Executive Assistant or equivalent role supporting a senior executive.
Educational background: Bachelor's degree - exact/life sciences preferred.
Excellent verbal and written communication skills with full proficiency in English and Hebrew.
Proficiency with Microsoft Office Suite and Google Suite, AI tools, and agility to learn new tools.
Outstanding organizational and time management skills.
Strong attention to detail and the ability to multitask effectively in a fast-paced environment.
Discretion and confidentiality in handling sensitive information.
Proven ability to work independently and in a team environment.
Ability to motivate and support staff and other stakeholders when required, displaying exceptional emotional intelligence and empathy.
Experience working in a global company, preferably in tech.
Experience working across different locations and cultures.
Flexibility to work outside standard office hours and across different time zones.

Desired personal traits

You enjoy getting things done, prioritizing high standards and meeting deadlines.
You sense the atmosphere and stay attuned to the executive’s mood and needs.
You have a growth mindset.
You are proactive in identifying and solving problems.
You are candid, authentic, and transparent.
You keep discretion and confidentiality.
You listen actively and truly understand the underlying needs.

*When you apply for a role at Immunai, we process your personal data (such as CV, contact details, and professional background) to assess your suitability for current and future roles. Your information may be shared internally with relevant employees and stored or processed by trusted service providers, some of whom may be located outside your country of residence. You can read more about how we process data here: https://www.immunai.com/privacy-policy/.