Custom & transport manager

PURPOSE OF THE JOB

The Site Transportation Coordinator/Leader/Manager manages the execution of the transportation activities (inbound, outbound) for the Site and supports the transformation of Alstom transportation organization in line with the Global Supply Chain strategy.

The Site Transportation Coordinator/Leader/Manager manages and optimizes Site operations and shipments ensuring process and regulations compliance.

The Site Transportation Coordinator/Leader/Manager manages the relationship and operates contracts with key strategic provider(s) and drives transformation initiatives:

Take care of the planning and execution of transportation & logistics flows including Customs activities to fulfill Sites Supply Chain requirements
Lead the governance established between the site and the transportation service providers in line with the transportation strategy
Maintain and sustain the Transportation performance scorecard both in terms of quality of the services and costs
Liaise with the Global Transportation team and its pillars (Overseas-TCTs, Regional-TCTs and Project Out-of-Gauge) to deploy the transportation strategy
Facilitate communication towards internal and external stakeholders
Supports strategic programs, projects and network studies for the Transportation organization to achieve AT operational objectives
Drive consistency in process, systems & data
Team management

At site level :

Contribute actively to the definition and implementation of the Indirect Sourcing strategy
Participate in Suppliers Performance and Business reviews (monthly / quarterly per Suppliers governance model)
Be the main contact for transport RFP to collect data and build specifications
Be the Site Customs referent

ORGANISATION

Organization structure (job belongs to..)

Supply Chain

Reports directly to:

Site Logistics Operation Manager

Network & Links

Internal

Site Supply Chain
TCTs & Central OOG
Indirect Procurement
Project Teams
Finance and Controlling
Head of Customs

External

Transportation & Logistics Suppliers
Direct Material suppliers
Customs broker

MAIN RESPONSABILITIES

The Site Transportation Coordinator/Leader/Manager manages the planning and execution of transportation & logistics flows for the Site:

Document and maintain the Site transportation plan with routing guide covering all modes (road, express, oversize...) in collaboration with the Global Transportation team and its pillars (Overseas-TCTs, Regional-TCTs and Project Out-of-Gauge team)
See to it that transportation requests and bookings are anticipated and planned in accordance with defined cut-off times
Ensure material is prepared and ready on time for dispatch and that shipments status are up-to-date in the information system
See to it that shipping documents are available (delivery notes, commercial invoice, certificate of origin, transport & customs documents…) remaining in constant contact with suppliers and customers
Make sure Purchase orders are open in line with budgets and forecasts, and monitor the approval in due time of invoices for transportation services
Solve problems concerning transportation, logistics systems, imports or exports, customs or customer issues; monitor non-conformities and non-compliance issues (emergency shipments, late cancellations, document issues…) and drive continuous improvement plans
Monitor product import or export processes to ensure compliance with regulatory or legal requirements

The Site Transportation Coordinator/Leader/Manager leads the Site shipment/expediting department and deploy the Transportation strategy:

Document requirements and specifications with regards to scope of services for Transportation Provider(s); actively participate in RFPs for transportation services and business awards in collaboration with Indirect Procurement
Express requirements and specifications with regards to IS&T tools and development
Participate in Suppliers Performance and Business reviews (monthly / quarterly per governance model)
Be the escalation point for operational issues raised by Internal Customers and Global Transportation department
Be the SPOC for Global TCTs and OOG teams with regards to process improvements or new projects :consolidate internal needs, arbitrate between priorities, liaise with Site stakeholders
Play the role of ambassador for the Global Transportation team in Site; coordinate or deliver trainings to the Sites teams (logistics and shipping teams, material planning, procurement, engineering…) on transportation management strategy, regulations, international trade and Incoterms…

The Site Transportation Coordinator/Leader/Manager supports the Global Transportation Performance management

Implement and maintain standard KPIs
Understand reporting needs and design reports that provide stakeholders with accurate measurements of their business drivers
Ensure timely and accurate update of performance dashboard and reports
Monitor cost performance vs Budget of the site; identify cost drivers, analyze deviations and propose action plans
Contribute to continuous improvement
Design and implement a visual management process regularly updated

The Site Transportation Coordinator/Leader/Manager drives consistency in process mapping, systems & data

Drive process analysis for harmonization across Sites (APSYS)
Maintain documentation of Transportation processes using Operational Excellence tools (VSM, SIPOC)
Design robust data collection system (from AT systems and/ or external parties); maintain data repository of the site

The Site Transportation Coordinator/Leader/Manager facilitates the continuous improvement and transformation of the Transportation organization

Analyze performance, identify opportunities for improvement and propose corrective actions or improvement plans
Run network studies aimed at improving AT Transportation network, reducing Total Cost and Delivery lead-times
Develop REX and sharing best practices

Contribute with transportation cost models to Supply Chain TCO (Total Cost of Ownership) for end-to-end business cases and optimization of material flows

For Rolling Stock sites requiring Overseas Project Out-of-Gauge transportation of carbodies, trains or trams

During Procurement phase :

Support the OOG Central team to collect & document Transport Specifications for RFP
Support the analysis and validation of technical offers from Transportation providers
Support the OOG Central Team during technical clarifications meetings

During Project implementation and Execution phases :

Manage or support (based on the RACI) the local transportation provider during project implementation and execution, including performance management
Monitor local project implementation : be part of the kick-off meetings, ensure documentation availability (invoice, packing list…), make sure the RS product is fully ready to be transported (marking, visual tags, lashing & lifting points…)
Supervise loading/unloading operations (at site and/or depots) for domestic or continental transportation
Actively support the transportation schedule to achieve contractual deliverables
Follow and manage priorities with Planners’ teams in case of overlaps of shipments dates across projects
React to unplanned events and propose alternative solution to ship/deliver (Site/depot) for domestic or continental transportation

Drive continuous improvement and propose updates to Project Method Of Statement

If playing role of Site Customs referent

Collect accurate data and send all required documentation to customs broker in charge of customs declarations
Check if the Customs procedures at import/export are correctly applied taking into account the basic principles when importing/exporting/transiting goods with regards to Customs declarations, application of specific regimes, origin rules and Customs valuation.
Identify potential risks across the different operational Customs activities so as to propose mitigation plans.
Ensure that legal requirements are met about receiving and maintaining the relevant customs authorizations.
Ensure customs efficiency by providing advice based on customs best practice and expertise.
Contribute to the training of the site team to improve customs requirements awareness and improve efficiency.
Follow the financial and accounting aspects related to customs clearance operations.
Monitor and report customs operational performance (productivity and quality) to the country/site management as well as to central Tax and customs dept.
As part of worldwide customs sites referents network, share the return of experience and good practices with the other regions
Lead Customs certifications (e.g. AEO etc.) compliance & renewal

For Managers – Manage a team of internal collaborators

Provide a long-term vision to the team, set yearly objectives and targets, support and coach in achieving these targets and objectives, perform performance appraisals, set and follow up team members development plans and induction program for new comers
Anticipate and plan workload; align activity and projects across team members based on workload and complexity; anticipate resources needed to manage business trends (up/ down)
Contribute to HR initiatives: Company Policy, Jobs & Competences, Training & Qualification, staffing & organization

MAIN REQUIRED COMPETENCIES

l Requirements

Mandatory:

University degree in international transport or supply chain field
Fluent in English
Incoterms knowledge

Willingness to work in the northern area of Israel.

Desirable:

Knowledge of modern principles for efficient transportation management, and distribution control

Experience

Minimum 5 years in similar Supply Chain position
Validated experiences in logistics, 3PL management
Good understanding of customs regulations and procedures of site’s country

Competencies & Skills

Leadership, initiative and decision minded
Team spirit approach and good communication skills
Strong Ethics & High Integrity

Continual learning & professional development

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