Personal Assistant

Medison offers hope to patients suffering from rare and severe diseases, by forming partnerships with emerging biotech companies to accelerate access to highly innovative therapies in international markets.

As the creator and leader of the global partnership category in the pharma industry, we strive to be Always Ahead, and work relentlessly to bring therapy to patients in need, no matter where they live.

Our values are at the core of every action we take, and we are committed to going above and beyond for the benefit of the patients we serve.

We are a dynamic, fast-paced company, operating in over 25 countries on 5 continents. We are looking for out-of-the-box thinkers, people who are passionate, caring, agile and adaptive, to join us on our mission. If you are looking to make a difference in people's lives, we invite you to join us!

The PA will provide administrative and operational support to the Legal & Compliance department and personal assistance to the Chief Legal & Compliance Officer (CLO).

Requirements:

At least 3 years of Experience in office administration of senior management
Excellent level of English – written and spoken
Proficient in Microsoft Office - Outlook, Word, PPT
Academic degree
High attention to details and problem-solving orientation
Fast learning skills
Excellent communication skills – written and spoken
Service orientation and "can do" attitude
Strong ability to multitask and prioritize and the ability to function well in a high-paced environment.
Availability to full time position
Outstanding organizational skills
Excellent ability to work with multiple interfaces
Agility skills and ability to adopt to changes
High standard of ethics

Responsibilities:

Manage sensitive matters with a high level of confidentiality and discretion
Sustain a daily calendar of meetings and events, including scheduling f2f and virtual meetings with multiple internal & external participants and booking conference rooms
Organize complex calendars and schedules, resolving any scheduling issues
Arrange travel and accommodations for the department. Prepare expense reports
Support budget management and control, inc. purchase orders
Coordinate and prepare internal reports within the department and to management
Prepare presentations · Welcome guests from abroad arriving to CLO office
Lead and coordinate various projects within the department and with others
Arrange and coordinate all departments social activities and events (offsite meetings, holiday toasts, birthdays, volunteering, etc.)