Personal Assistant to the CEO

As a Personal Assistant (PA) to the CEO, you will play an important role in supportingthe CEO in various administrative and organizational tasks. You will be responsiblefor managing the CEO's and Management schedule, coordinating meetings, handlingcorrespondence, making travel arrangements, and providing support to ensure thesmooth functioning of the executive office. This role requires a high level ofdiscretion, excellent organizational skills, strong communication abilities, and theability to work efficiently under pressure.Responsibilities:1. CEO calendar and Schedule Management:• Proactively manage the CEO's calendar, including schedulingappointments, meetings, and conferences, while considering prioritiesand potential conflicts.• Coordinate and confirm all logistics for local and overseas meetings,including travel arrangements, accommodation, and necessarymaterials.• Anticipate and prepare the CEO for upcoming commitments andensure all relevant information is available.2. Management Meeting Coordination and Support:• Arrange and coordinate meetings, conferences, and events, bothinternally and externally, ensuring all logistics are in place.• Work with Management Team members to gather and distributeagenda items, materials, and necessary documentation.• Coordinate Board meetings.3. Communication and Correspondence:• Screen and prioritize incoming calls, and other communicationsaddressed to the CEO and other key members of the executive team.• Maintain effective communication channels with internal and externalstakeholders, ensuring timely and accurate dissemination ofinformation.4. Travel and Logistics:• Plan and arrange domestic and international travel for the CEO,including flights, accommodations, visas, transportation, and otherlogistics.• Prepare comprehensive itineraries and travel packs, including meetingschedules, directions, and relevant documents.• Process travel-related expenses and ensure adherence to companypolicies.5. Delegations and Visitor Management:• Coordinate and manage delegations visiting the company'sheadquarters, including arranging accommodations, transportation,and necessary logistics.• Serve as the primary point of contact for visitors, ensuring awelcoming and professional experience.• Plan and organize special events, conferences, or meetings involvingexternal guests, providing support in terms of logistics, agendapreparation, and on-site coordination.6. Confidentiality and Professionalism:• Maintain utmost confidentiality and discretion when handlingsensitive information, ensuring the CEO's privacy and the company'sbest interests.• Represent the CEO professionally in all interactions, both internallyand externally, fostering positive relationships and upholding the• company's reputation.7. Additional assignments will be needed according to company needs.Requirements:Proven experience as an executive assistant or personal assistant, preferablysupporting C-level executives. Strong organizational and time management skills, with the ability toprioritize tasks effectively and meet deadlines. Excellent verbal and written communication skills in Hebrew and English, Attention to detail. Proficient in using productivity tools and software, such as MS Office Suite(Word, Excel, PowerPoint) and calendar management systems. Ability to handle sensitive information with discretion and maintainconfidentiality. Exceptional problem-solving skills, with the ability to anticipate needs andproactively address issues. Flexibility and adaptability to work in a fast-paced environment and handlemultiple tasks simultaneously. Professionalism, integrity, and a strong work ethic.