Employee Experience & Office Manager

Description:

XTEND, a global leader in advanced operational drone systems, is seeking a dynamic and highly organized Office & Employee Experience Manager to join our team.

This role offers a unique opportunity to shape the day-to-day operations and organizational culture of a fast-growing tech company. You will be the heart of our office, ensuring operational excellence while creating an inspiring and engaging environment for our employees. If you are a "people-person" with a passion for streamlining processes and driving impactful internal initiatives, we want to meet you.

Responsibilities

• Office Operations: Lead end-to-end office management, including facilities, logistics, and daily administrative operations to ensure a seamless work environment.
• Employee Experience & Welfare: Design and execute annual welfare programs, holiday gifts, and team-building events aligned with company goals and culture.
• Budget & Procurement: Manage office and welfare budgets, lead procurement processes, negotiate with vendors, and oversee purchase orders.
• Executive Support: Provide high-level operational support to senior leadership, including calendar management and complex travel logistics.
• Onboarding & Lifecycle: Facilitate employee onboarding and professional training sessions to ensure a positive employee journey from day one.
• Community & Culture: Initiate and coordinate community volunteering activities.

• 4+ years of experience in Office Management, Operations, or Employee Welfare roles, preferably in a global/tech environment.
• Proven track record in planning and producing large-scale company events and conferences.
• Exceptional interpersonal skills with a "people-first" approach and the ability to build strong relationships at all levels.
• High level of English (written and spoken) – must.
• Strong organizational skills and the ability to manage multiple complex projects simultaneously in a fast-paced environment.
• Experience in vendor management and negotiation with a focus on cost-efficiency.
• Proactive and driven mindset, with the ability to identify operational gaps and implement scalable solutions.
• Academic degree (B.A.) in a relevant field (Communication, Management, or similar).