Office Manager

Description:

What is Vetric?

Vetric builds large-scale public data infrastructure.

We provide data pipelines that collect, structure, and deliver high-volume public web data for mission-critical companies operating in cybersecurity, public safety and digital risk protection.

Our systems power platforms that detect bad actors, uncover impersonation and fraud, identify coordinated manipulation, and help public safety organizations respond faster to real-world risks.

We don’t build dashboards, and we don’t sell surface-level insights.

We build stable, production-grade data flows that become part of our customers’ core products, with the real impact of saving lives or huge known organizations from bad actors.

Operating globally, we serve industry leaders across more than 20 countries who rely on us for scale, reliability, and depth.

Why Vetric?

Vetric is profitable from day one (fully bootstrapped - we haven’t raised external funding), and we’re building foundational technology - not chasing trends. Because this is infrastructure that matters, we operate with engineering discipline, strong ownership, and long-term thinking.

We’re at a true inflection point: the team is now large enough to require real infrastructure, yet still small enough that what you build will define how things work for the next several years.

This is infrastructure that matters and so is how we operate internally. You’ll be working with a sharp, focused team that takes engineering discipline seriously and is intentionally building an organization that matches the quality of its product.

Position Overview

We're looking for an energetic, positive, and highly organized Office Manager who loves helping people, creating order, and making things happen. This is a hands-on role combining office management, employee experience, and executive support, where no two days look the same.

You'll work closely with the CEO, leadership team, and employees across the company, ensuring our office runs smoothly while creating an exceptional employee experience. You'll play a key role in shaping our day-to-day culture and be the go-to person employees can always rely on. We're looking for someone with a strong sense of ownership, outstanding interpersonal skills, and a proactive mindset - someone who takes initiative, solves problems before they become issues, and enjoys supporting others with a genuine service mentality.

Role & Responsibilities

Office Management & Operations

• Manage the day-to-day office operations and logistics
• Handle office-related orders and coordinate with suppliers and service providers
• Track and manage invoices in coordination with the Finance team
• Maintain organized documentation and vendor records
• Follow up on payments and ensure timely service delivery
• Continuously identify opportunities to improve office processes and operational efficiency

Personal Assistant to the CEO

• Provide comprehensive administrative and personal support to the CEO (professional and personal matters)
• Arrange domestic and international travel (flights, hotels, itineraries)
• Handle personal orders and administrative arrangements
• Manage confidential and sensitive matters with the highest level of discretion
• Support ad-hoc tasks and shifting priorities in a fast-paced environment

Employee Experience & Culture

• Plan and execute employee experience initiatives, including happy hours, company events, celebrations, and wellness activities
• Own the employee welfare budget, including planning, tracking, and ensuring effective budget management
• Coordinate onboarding logistics, including equipment, welcome gifts, and first-day experience
• Partner with internal teams to ensure a seamless and engaging employee experience
• Help create a positive, welcoming, and well-organized workplace that employees genuinely enjoy being part of

• Proven experience as an Office Manager, Executive Assistant, Personal Assistant to the CEO, or in a similar role
• Excellent organizational and multitasking skills with the ability to manage multiple priorities
• Strong communication skills in both Hebrew and English
• High level of discretion and confidentiality
• Outstanding interpersonal skills and a genuine passion for helping people
• Energetic, positive, and highly service-oriented personality
• Strong sense of ownership with the ability to work independently, take initiative, and drive tasks to completion without close supervision
• Highly proactive and resourceful, with a natural ability to identify problems and find practical solutions
• High emotional intelligence and the ability to build trusted relationships across all levels of the organization
• Strong attention to detail and excellent follow-through
• Comfortable working in a fast-paced, dynamic environment where priorities change frequently

Nice to Have

• Experience supporting senior executives in a high-growth tech company
• Experience managing employee welfare or company culture initiatives
• Experience managing budgets or vendor relationships
• Naturally enjoys bringing people together and creating memorable employee experiences
• Enjoy building structure, improving processes, and creating order
• A "can-do" attitude with the ability to adapt quickly and get things done