Executive Assistant

We are a Bet Shemesh based financial firm looking for an experienced Executive Assistant. Key Responsibilities: Task Management: Assist the executives in organizing, prioritizing, and managing tasks, including identifying tasks that can be delegated. Act as the “list Keeper” ensuring important and urgent items are completed. Communication: Serve as the primary point of contact between the executives and internal/external stakeholders. Handle correspondence, emails, and phone calls professionally and promptly. Meeting Coordination: Schedule and organize one-on-one meetings, executive team meetings, client meetings, and meetings with managers and advisors. Prepare agendas and potentially take minutes. Event Planning: Plan and coordinate events such as parlor meetings, informal meet-and-greets, networking events, and educational events for employees and prospective customers. Oversee one major event quarterly and one minor event monthly, sometimes during evening hours. Travel Arrangements: Manage travel logistics for the executives, including booking flights, accommodations, cars, and arranging for kosher food options and local community connections. Qualifications: Proven experience as an Executive Assistant or in a similar administrative role. Exceptional organizational and time-management skills. Highly motivated – pro-active and able to carry responsibility. Strong written and verbal communication abilities. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software such as Gmail, Canva, Adobe Acrobat, Asana, and ChatGPT. Ability to handle confidential information with integrity and discretion. Strong attention to detail and problem-solving skills. Ability to work independently and collaboratively in a fast-paced environment. Bachelor’s degree or equivalent experience preferred. Fluent English and Hebrew – verbal and written Required hours: 6 hours/day – 4 of which must be between 10am - 6pm Occasional evening responsibilities. Flexible WFH