Training & Operations Admin

Alpha Bio Tec. is looking for a highly organised, hands on Training and Operations Coordinator to support our education programs and training activities. This role is central to the success of our hands on courses, trainings, and events. It combines warehouse and inventory management, logistics, on site operational and AV support, supplier coordination, and administrative responsibilities. If you enjoy working in a dynamic environment where no two days look the same, balancing logistics, people, and details, this role may be a great fit for you. What We’re Looking For Highly organized, detail oriented, and reliable. Comfortable with hands on work in warehouse, training center, and event environments. Strong multitasking and prioritization skills in a fast paced setting. Able to work independently while collaborating with multiple teams and suppliers. Why Join Alpha Bio Tec Be part of impactful, hands-on education programs in a role that directly supports real learning experiences. You’ll work in a varied position that combines operations, logistics, technical coordination, and daily interaction with people across the organization. This role offers exposure to training operations, events, supplier management, and cross functional collaboration, all within a professional, supportive, and growing organization. Key Responsibilities Warehouse, Inventory Logistics Manage the training warehouse, including organization, cleanliness, and stock control. Maintain inventory of training materials, instruments, kits, models, and marketing items. Prepare shipping lists and coordinate shipments in Israel and abroad with the shipping, logistics department. Pack, ship, receive, return, clean, and restock materials for courses, congresses, conferences, and events (local and international). Ensure all equipment and materials are complete, functional, and ready for use before and after events Events On Site Support Prepare training rooms before courses and reinstate them afterward. Provide on site operational support during courses and hands on training sessions Coordinate catering, room setup and clean, logistics, and operational needs. Support instructors and speakers before and during events, including materials, shipments, and coordination. Perform AV testing with speakers prior to trainings and events. Supplier Vendor Management Work directly with suppliers, including catering, printing, logistics, AV, and equipment providers. Order marketing items such as printed materials, kits, certificates, roll ups, brochures, demo materials, and branded assets. Support onboarding of new suppliers and maintain strong vendor relationships. Administrative, Registration, Marketing Support Prepare name tags, certificates, signage, and participant materials. Register participants and manage event registration processes. Prepare and manage supplier and speaker agreements using predefined templates. Upload and track agreements in the contract management system. Open and manage purchase orders, invoices, and supplier payments. Maintain accurate records related to inventory, suppliers, shipments, events, and training operations. Support marketing and documentation activities during events (photos, videos, materials coordination). Provide ongoing AV maintenance and support for the training center. Experience · Experience in operations, logistics, administration, training support, or event coordination preferred. · Experience with inventory, shipments, suppliers, and invoices an advantage. · Familiarity with AV coordination an advantage. · Strong Microsoft Office skills (Word, Excel, Outlook, Teams). · Willingness to work on site in warehouse and training locations. · Availability to support courses, events, and congresses as required.