Executive Assistant- Maternity Leave Replacement

Description:

We are looking for a versatile and highly organized Executive Assistant to the CEOs for a maternity leave replacement.

In this role, you will act as  a critical partner to the leadership team’s day-to-day operations, helping connect the dots across the organization and supporting a fast-paced startup environment demonstrating a high level of discretion and professionalism. You will manage the CEOs' calendars, coordinate meetings for senior leadership, handle travel arrangements, and support company-wide projects and processes.

This role offers a unique opportunity to work closely with the CEOs as their right-hand, gaining unparalleled exposure to executive decision-making while playing a pivotal role in the company’s daily success.

• Oversee and maintain the CEOs' calendars, acting as the primary point of contact for all scheduling requests and prioritizing key strategic engagements.
• Schedule logistics for meetings, conferences and special events (onsite & offsite).
• Manage all board-related logistics, serving as the primary POC for coordinating meetings and executive 1:1s with key stakeholders.
• Act as the main point of contact for the CEOs' travel related matters - organize travel, transportation, accommodation, as well as assist with additional travel needs.
• Prepare travel reports & manage reimbursements for the leadership team.
• Support and integrate company-wide and leadership initiatives such as Global All Hands meetings, leadership meetings and different internal communications.
• Handle confidential information; this includes protecting the privacy and security of company records and information.

• 2+ years of experience managing complex calendars of C-level executives or senior leadership, in a global startup / high tech environment.
• High level of personal responsibility, discretion and professional integrity.
• Exceptional interpersonal and communication skills, with the ability to interface effectively and represent the organization at all levels - internally and externally.
• Highly organized, with a proven ability to manage complex workflows and a keen eye for detail.
• Strong problem-solving capabilities, with a proven ability to multitask and manage competing priorities in a dynamic setting.
• Written and verbal English proficiency - a must.
• Experience and willingness to work in a global environment, flexibility working in different timezones when required.