Office Manager

Description:

About Tailor Brands

We are Tailor Brands. We built a platform that builds businesses. From launching and managing to growing a business, Tailor Brands is the all-in-one solution that empowers any business owner. Our platform services over 40 million small businesses.

Our "Guidance Engine" assesses each new business introduced to our platform and devises a tailored plan that allows you to manage all your business needs from a single dashboard. Through our business-building platform, we’re turning the process of starting, managing, and growing a business into a better experience; we’re simplifying the business journey. At Tailor Brands, we believe in more than just handing you another tool; we are dedicated to teaching you the art of building a business.

About the Role

We’re looking for a highly organized, proactive, and service-oriented Office Manager to own and elevate our workplace experience. This role sits at the center of our day-to-day operations, ensuring our office runs smoothly while creating an environment where our people can do their best work.

As our Office Manager, ​​you’ll be at the heart of our daily life at the office. You will be responsible for end-to-end office operations, from facilities and vendor management to employee experience and internal events. You’ll also partner closely with the HR team to support onboarding, culture initiatives, and overall employee engagement.This is a hands-on role with high ownership and visibility, ideal for someone who thrives in a fast-paced, dynamic environment and enjoys building and improving processes.

What You’ll Do

• Office Operations & Facilities: Own the day-to-day operational management of the office, ensuring an organized, fully stocked, and welcoming environment. Manage vendors and service providers (food & kitchen, office equipment, maintenance, cleaning services, parking, etc), and maintain all office supplies, inventory, deliveries, and logistics. Manage and track office budgets, ensuring cost-effectiveness and alignment with company priorities.
• Office Experience: Own the “look and feel” of the office and continuously improve the workplace experience. Serve as the go-to-person for all team members office related needs, ensuring a high-touch, service-oriented, and pleasant working environment.
• Culture & Wellbeing: Partner with the HR team to ideate and execute world-class employee experience initiatives, from happy hours and holiday celebrations to off-site company events and wellbeing programs. Manage ongoing relationships with vendors related to employee experience (including gifts, food, and perks), and support the planning, sourcing, and distribution of employee gifts and engagement initiatives.
• Onboarding Experience: Own the physical onboarding experience for new hires, ensuring their first day, from their hardware to their welcome kit, is seamless and memorable.
• Administrative Support: Manage administrative operations including travel logistics, meeting coordination, and provide support to leadership on ad-hoc operational and administrative needs.

• 2+ years of experience in office management, operations, administration, or similar roles (preferably in a startup or tech environment). 
• Proven experience managing vendors and service providers - must.
• Experience supporting employee experience, HR initiatives, and employee lifecycle processes - an advantage.
• Experience managing office budgets, tracking expenses, and working with finance - an advantage.
• Strong project management skills - ability to manage multiple projects or priorities and drive end-to-end execution.
• Strong organizational skills and high attention to detail.
• Proficiency in Google Workspace (Docs, Sheets, Slides) and ability to quickly learn new tools (including AI tools).
• Excellent communication skills in Hebrew and English (spoken and written)
• On-site presence - this is a full-time, 100% on-site role at our Tel-Aviv office. 

Who You Are

• A "Make-it-Happen" Mindset: You are a natural problem-solver who takes ownership and gets things done.
• ​​High Sense of Urgency: You move fast and know how to respond quickly when things break or change.
• People-Centric: You genuinely enjoy helping others and creating a positive environment. You’re empathetic, approachable, and possess a high level of emotional intelligence.
• Master Organizer: You can juggle multiple tasks simultaneously without dropping the ball or losing attention to detail.
• Proactive: You don’t wait for a problem to arise; you see the empty coffee carafe, the messy lounge area, or the a dip in team morale before anyone else does - and you already have a solution in motion.
• Creative & Solution-Oriented: You don’t just follow a checklist; you think outside the box to improve our space and culture. Whether it’s reinventing a holiday party on a budget or redesigning a workflow to save the team time, you bring fresh ideas to the table.