Office Manager

Description:

NextSilicon is reimagining high-performance computing (HPC & AI). Our accelerated compute solutions leverage intelligent adaptive algorithms to vastly accelerate supercomputers, driving them forward into a new generation. We have developed a novel software-defined hardware architecture that is achieving significant advancements in both the HPC and AI domains.

At NextSilicon, everything we do is guided by three core values:

• Professionalism: We strive for exceptional results through professionalism and unwavering dedication to quality and performance. 
• Unity: Collaboration is key to success. That's why we foster a work environment where every employee can feel valued and heard. 
• Impact: We're passionate about developing technologies that make a meaningful impact on industries, communities, and individuals worldwide.

We are looking for an experienced, multitasking, Office Manager to join our Admin/Ops team. This is a full-time, work-from-office position. The Admin/Ops team is responsible for ensuring the smooth running of the office and helping to improve company procedures and day-to-day operations. In this role, you will act as a central pillar for our global branches and management, overseeing facilities, coordinating with external vendors, and organizing team gatherings. While you are not a receptionist, you will frequently serve as our company’s first point of contact for customers, suppliers, service providers, and potential hires.

• Experience: 5+ years of experience in a similar role within a fast-growth, global high-tech company.
• Facilities Expertise: 5+ years of experience in facilities management, including direct involvement in office renovations and transitions.
• Communication Skills: Advanced, professional proficiency in English (both written and spoken) with a pleasant, friendly attitude and strong active listening skills.
• Execution & Adaptability: Exceptional organizational and planning skills. Proven ability to learn quickly, multi-task, prioritize a heavy workload, and track concurrent assignments to completion in a fast-paced environment.
• Independence & Ownership: Ability to work independently, take full ownership of tasks, and make sound decisions under pressure.
• Collaboration: A dedicated team player who can collaborate effectively with colleagues and managers remotely across global time zones.
• Problem Solving: Detail-oriented with a creative mindset geared toward improving operational processes and procedures.
• Flexibility: Willingness to work after regular business hours or adjust your schedule as operational needs arise.
• Technical Skills: Proficiency in Microsoft Office and Google Workspace. Experience with NetSuite and Shapes applications are a distinct advantage.

• Company Culture & Events: Collaborating closely with the HR team to plan, organize, and execute vibrant team gatherings, company-wide events, and happy hours as requested, cultivating a connected and positive workplace culture.
• Onboarding & Offboarding Lifecycle: Take full ownership of the end-to-end onboarding experience for new hires, ensuring a welcoming and seamless integration into the company. Manage and coordinate the employee offboarding process with professionalism and care.
• Facilities & Operations: Organize office layout, manage food/refreshment services, and oversee day-to-day office functions.
• Expansion & Projects: Support office construction, renovation, and relocation projects. Source new office locations both within and outside of Israel, collaborating closely with our global teams.
• Safety & Compliance: Manage office health, safety, and security procedures and facility Standards.
• Vendor Management: Liaise with facility vendors (cleaning, catering, maintenance, security) and create Purchase Orders (POs) in close coordination with finance, procurement, and IT teams.
• Inventory & Admin: Order, track, and manage office equipment, stationery, and supplies. Address daily administrative requests such as equipment requisitions and scheduling.
• Travel Support: Provide ad-hoc assistance and backup support for arranging transportation, accommodation, and logistics for traveling staff and incoming visitors when needed.
• Executive Support: Provide general administrative support to employees, HR, and management, and assist the Director of Global Operations as required.