Office & Welfare Admin (Student Position)

Description:

We are looking for an energetic, organized, and detail-oriented Office & Welfare Admin to join our team! In this role, you will be the heart of our office environment and employee experience-responsible for driving office culture, organizing team events, and managing day-to-day office logistics and procurement.

Key Responsibilities

Welfare & Culture:

• Plan, organize, and execute weekly/monthly Happy Hours and team-building activities.
• Assist in organizing company-wide events, holiday celebrations, and special offsites.
• Oversee ongoing employee experience initiatives, including milestone celebrations (birthdays, work anniversaries, life events, and office treats).

Procurement & Vendor Management:

• Manage office inventory and supply orders (office supplies, kitchen refreshments, and peripheral equipment).
• Communicate with external vendors and service providers, obtain quotes, and track deliveries.
• Create Purchase Orders (POs), review invoices, and coordinate closely with the Finance/Accounting team.

Office Operations & Administrative Support:

• Maintain a welcoming, tidy, and functional office environment.
• Serve as the go-to person for day-to-day employee inquiries regarding office needs.
• Provide ongoing administrative support to the HR and Operations teams.

Requirements

• Organizational Skills: Strong multitasking abilities, attention to detail, and a proactive "get-things-done" mindset.
• Student Status: Currently pursuing a bachelor’s or master’s degree, with at least 1-1.5 years remaining.
• Availability: Able to work part-time, 3 days a week from our office.
• Relevant Background: Prior experience in welfare, event coordination, or office administration - a significant advantage.
• Procurement & Administrative Skills: Familiarity with opening POs, coordinating with vendors, or basic budget tracking - an advantage.
• Interpersonal Skills: Exceptional communication skills, high service orientation, positive energy, and a natural team player.
• Languages: High level of proficiency in both English and Hebrew (written and verbal).