Project Assistant

At Alstom, we understand transport networks and what moves people. From high-speed trains, metros, monorails, and trams, to turnkey systems, services, infrastructure, signalling and digital mobility, we offer our diverse customers the broadest portfolio in the industry. Every day, more than 80 000 colleagues lead the way to greener and smarter mobility worldwide, connecting cities as we reduce carbon and replace cars.Purpose of the job:provide a confidential, effective and professional service to the Manager and his/her teamassist the Manager to guarantee time efficiency, communication and organizationprovide support on any specific subjects linked to the activities of the departmentACCOUNTABILITIES & AUTHORITIESKey accountabilities:Managing and recording annual leave of Project teamLiaising with project team on a regular basis to obtain various information for the PMCompiling reports for Project reviewsArranging meetings – including room bookings, equipment, refreshments, etcCustomer liaison – build up relationships with the customers at all levels and become a reliablepoint of contact for themManage the office – reception of visitors, room allocation, post, invoices, lunches etcTravel arrangements – flights/hotel bookings -visaManage expenses sheets in the e-toolsDiary managementEmail management: where appropriate responding on Operations Director’s behalf / fielding telephone callsPrepare agendas for the meetings, write minutesProvide support in making PowerPoint presentationsManage DA and follow payment of invoicesProvide the necessary support to new comers in the teamOwner on Matrix and trainingCreate PR’s for the projects deportment via SAPUpdating on a weekly base the project ORG chart, and share it with all partiesEXPERIENCE PREREQUISITES & REQUIRED COMPETENCESTwo years of experience as an Assistant, with an advantage in the project field.English - reading, listening, speaking at a high level.IT skills – competent user of Word, Excel packages, SAPGood relationship and communication skillsYou don’t need to be a train enthusiast to thrive with us. We guarantee that when you step onto one of our trains with your friends or family, you’ll be proud. If you’re up for the challenge, we’d love to hear from you!Important to noteAs a global business, we’re an equal-opportunity employer that celebrates diversity across the 63 countries we operate in. We’re committed to creating an inclusive workplace for everyone.Job Segment: Project Manager, SAP, ERP, Technology