Admin/Finance Manager

Overview:

USAID’s Momentum Country and Global Leadership (MCGL) award is a five-year USAID funded global award, that works in tandem with country governments and local nongovernmental organizations to provide targeted technical and capacity development assistance and contribute to the global technical leadership and policy dialogue on improving measurable outcomes for maternal, reproductive, newborn and child health, and voluntary family planning. MCGL seeks an Admin/Finance Manager to provide administrative and organizational leadership and direction to ensure the contractual, administrative and financial integrity for an upcoming USAID-funded project in East Jerusalem, the East Jerusalem Hospital Network (EJHN). The project will be focused on building the capacity of EJHN hospitals through the provision of technical, financial, and management strengthening support. This support will enable hospitals within the network to diversify income streams and improve the service provision for patients from the West Bank, Gaza and East Jerusalem.

The Administrative/Finance Manager will oversee management of finance and administrative functions for the USAID East Jerusalem Hospital Network Project. This includes implementing and maintaining financial, accounting, and administrative systems as required. Ensuring the integrity and effective performance of office’s financial and administrative operations. The F&A Manager works closely with Finance and Operations Director, Technical Director, programs teams, finance team, and others to ensure accurate operational, financial, contractual, and administrative reporting to the management team and to agencies external to the project.

Responsibilities:
Create systems and structures for operational and administrative management of project, working closely with HR, Finance and Procurement.
Ensure proper safeguards of funds and ensure compliance with established USG and headquarters’ financial, accounting and administrative procedures.
Review monthly invoices and monthly expenditure reports and ensures accuracy, presentation, timeliness and provide expenditure analysis.
Ensure adequacy of supporting documents for expenditures and submits requests for reimbursements and or liquidations.
Conducts financial monitoring visits to enhance project management support, train on respective donors’ rules and regulations and provide financial review feedback.
Organize and maintain all financial documents and files related.
Develop, maintain, update and institute standard operating procedures to guide the work of project staff in line with Jhpiego and donor policies and practices.
Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints
Monitor costs and expenses to assist in budget preparation
Oversee facilities services and maintenance activities
Plan and coordinate administrative procedures and systems and devise ways to streamline processes
Conduct periodic reviews and internal inspections on procurement processes, inventory, financial management, and reporting.
Review and create manuals and templates for operations, procurement, HR, and security, compliance, and others to ensure meeting the donor regulations, organizational procedures, a
Creating the project schedule of authority and segregation of duties spreadsheets to make sure that transparency is met in our transactions.
Serve as a resource for non-finance staff on USG, JHU and Jhpiego rules and policy
Required Qualifications:
Bachelor’s degree in business administration, economics or related field.
Master's degree in finance, business administration or a related field is prefered
Previous experience with USAID funded projects.
Demonstrated experience and knowledge in establishing project systems and overseeing project start-up and close-out.
Experience hiring and supervising personnel and ensuring they acquire the necessary training and skills to meet evolving project needs.
In-depth knowledge of USAID regulations, compliance and reporting requirements
Excellent verbal, written interpersonal and presentation skills in English
Ability to work in a complex environment with multiple tasks, short deadlines, and intense pressure to perform.
Excellent attention to detail
Preferred Qualifications:
7+ Years experience in operational/finance role in international funded project
Experience in procurement

Jhpiego offers competitive salaries and a comprehensive employee benefits package.

Please apply at www.jhpiego.org/careers

Applicants must submit a single document for upload to include: cover letter, resume, and references.

For further information about Jhpiego, visit our website at www.jhpiego.org

Note: The successful candidate selected for this position will be subject to a pre-employment background investigation.

Jhpiego is an Affirmative Action/Equal Opportunity Employer

Jhpiego, a Johns Hopkins University affiliate, is an equal opportunity employer and does not discriminate on the basis of gender, marital status, pregnancy, race, color, ethnicity, national origin, age, disability, religion, sexual orientation, gender identity or expression, veteran status, other legally protected characteristics or any other occupationally irrelevant criteria. Jhpiego promotes Affirmative Action for minorities, women, individuals who are disabled, and veterans.

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