Office Coordinator

Curious about what it's like to work at the world's number 1 discovery platform as an Office Coordinator ? We're glad you asked!

Taboola is looking for a self-motivated, strong and organized Office Coordinator to join our admin team in Israel.

As an Office Coordinator you will be the face of daily life at our office. You'll deliver excellent customer service while managing all day-to-day operations, maintain and organize our work environment, and create a place where employees can be productive and enjoy themselves.

This position is right for you if you have high energy, plenty of motivation, excellent communication skills, and superb attention to detail. This is a fantastic opportunity for anyone who thrives in a fast paced, dynamic environment, enjoys learning and to be the first point of contact for all employees when it comes to in-office requests and operations.

What are some of the things you do on a day-to-day basis?

Be the "face" of Taboola, sitting in the reception while being a welcoming point of contact for employees, clients, and visitors on a wide range of requests
Organize and coordinate administration duties while ensuring high levels of organizational effectiveness at the office reception and maintain inventory of all supplies, including medication orders and our fully-stocked kitchen,deliveries etc.
Tracking office supply costs against pre-existing budgets.
Manage relationships with vendors – searching and negotiation with potential external suppliers, external suppliers related to the office ( groceries, Happy Hours,meetups, anniversary etc.).
Ensure a pleasant working environment and smooth ongoing operation of all administrative needs.
General operation and administrative responsibilities, including welcome visitors, answer phone calls, and assist every employee or guest with every need.
Responsible for Taxi reservations, parking arrangements and car leasing.
Support finance department with expense.
General operational support with different activities and with issues that may arise.
Handle matters with the highest level of confidentiality and time sensitivity.

What are the skills we are looking for in our next Office Coordinator? :

1-3 years of experience as an office coordinator, ideally in a tech environment. Experience in a front office handling receptionist role and building relationships with a range of internal departments (finance, human resources, executive teams)
Hands-on mentality, belief that no task is too big or too small
Strong prioritization skills and ability to manage a wide variety of requests
Passion for tackling issues in the moment and anticipating future needs, a creative and outgoing nature, and a get-it-done mindset
Ability to be resourceful and proactive in dealing with issues that may arise
Interest and excitement surrounding corporate culture and events (ie. Happy hours, anniversaries etc)
Knowledge of Google Workspace and Adobe Photoshop is required
Confidence and ability to sourcing new vendors and being cost effective
Strong written and verbal communication skills in both English and Hebrew
Competence in Microsoft Office

Why Taboola?

Taboola is the world's leading recommendation platform reaching over 500 million daily active users. We're growing rapidly, and have recently gone public on the NASDAQ.
Adam Singolda, Taboola Founder and CEO says; "You can copy anything from another business but you can't copy a company's culture."

If you ask our employees what they love about Taboola they will tell you that here, they are able to discover their best professional selves, explore where they can grow to, and learn from and together with smart and talented people.

At Taboola, we pride ourselves in making an impact on how people consume content across the world, a culture of transparency, passion, and a diverse, inclusive and friendly work environment.
You can get to know us more by visiting our company website, careers site, Taboola Life blog and social media channels; Facebook, Instagram, Twitter and LinkedIn

Want to learn more about us, you're welcome to watch the latest News article about Taboola

Sounds good, how do I apply?

It's easy, submit your CV by clicking the "Apply" button below.