Administrative assistant

We are currently recruiting for an administrative assistant at our Israel office.

The administrative assistant will organize and coordinate office operations and procedures. This role is key to creating and maintaining a pleasant work environment, ensuring high levels of organizational effectiveness, communication, and facility safety. The administrative assistant will support day-to-day administrative and operational tasks, and serve as the central point of contact for employees, vendors, and service providers, along with assistance to the head of EBD manufacturing

The ideal candidate will have bachelor’s degree, and high level of proficiency in Microsoft Office Suite and other relevant tools.

Location: Migdal HaEmek, Israel

About Sinclair

Founded in 1971, Sinclair is a global medical aesthetics organisation, that delivers an extensive product range. With an in-house commercial infrastructure, including manufacturing and a network of distributors in leading global markets, our products are sold in 55 countries worldwide.

This is a great time to join Sinclair as we continue to increase our product range and expand into new markets and territories.

Our Vision

Providing aesthetic excellence globally.

Our Mission

Driving the advancement of product quality and customer satisfaction, investing in innovation and people.

Our Values

• Act with Integrity
• Be results driven
• Embrace your winning spirit
• Stay ahead of the game
• One team, one goal

Key Responsibilities

• Oversee daily administrative operations and ensure smooth office functioning
• Manage office supplies, vendors, and service providers, including cleaning company and facility safety requirements.
• Coordinate meetings, schedules, meeting summary for the head of EBD manufacturing.

• Handle internal and external communication, including correspondence and phone calls
• Monitor invoices, and petty cash
• Ensure the office environment is clean, safe, and well-organized
• IT onboarding for new employees.
• Assist management with special projects and operational tasks as needed

Your Skills & Experience – Do You Have What it Takes?

Essential:

• Bachelor’s degree
• Excellent organizational and multitasking skills
• Strong communication and interpersonal abilities
• High level of proficiency in Microsoft Office Suite and other relevant tools
• Ability to work independently and manage priorities
• Discretion with confidential information
• Fluent English
• Experience working with Priority

Desirable:

• Strong problem-solving and decision-making capabilities, particularly in emergencies.
• Familiarity with Israel workplace health and safety laws and regulations.
• Crisis management skills and the ability to stay calm under pressure.

A bit about you – do you fit this description?

• Communication: Strong interpersonal skills to communicate with employees, management, and external vendors.
• Detail-Oriented: A keen eye for detail to ensure compliance with safety regulations and standards.
• Problem Solving: Able to identify and resolve issues quickly, especially during emergencies.
• Technical Acumen: Understanding of facility systems and their maintenance requirements.
• Time Management: Ability to manage multiple tasks efficiently and prioritize responsibilities.

What We Offer

We have a real focus on developing our people, and by fostering an entrepreneurial culture, we encourage flexibility, accountability and autonomy. The company is full of opportunity for those who wish to grasp it. Our people thrive on engagement, development and a varied workload. You will often be included in projects that require you to collaborate cross-functionally.

This is an exciting opportunity to join a successful company, with big ambitions for the future.

If this sounds like you and you meet the requirements, please apply, we would love to hear from you.

Please note if we receive a high volume of applications, we may close the role before the closing date noted.

By making this application you give consent for personal information to be used in automated decision making processes relating to key job requirements which are stated in this ad.

Sinclair does not accept speculative or unsolicited CVs from Recruitment Agencies. Any unsolicited CVs received will be treated as property of Sinclair and Terms & Conditions associated with the use of such CVs will be considered null and void.